Receptionist and Office Administrator

SUMMARY:
Introduction:
Our client, based in Kempton Park, operates within the agricultural and industrial solutions environment, supplying specialised flow systems and livestock equipment to local and international markets. They are seeking a professional and highly organised Office Administrator to support the smooth and efficient operation of Head Office by providing comprehensive administrative, clerical, and reception support to management, staff, visitors, and customers.
 
Job Purpose:
To ensure the effective day-to-day administration of the office by providing professional reception services, administrative support to management, and coordination of office, facilities, and operational requirements.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Diploma or Degree in Business Administration or a related field (advantageous)

• 2-4 years’ relevant administrative or office support experience

• Front-office reception and customer-facing experience
• General office administration and clerical support
• Processing purchase orders, invoices, and reconciliations
• Coordinating travel arrangements, vehicle hire, and courier services
• Managing suppliers, stationery, office supplies, and service providers
• Supporting office events, meetings, and internal functions

• Excellent written and verbal communication skills
• Strong administrative, organisational, and time management skills
• Proficient in Microsoft Office and Windows-based systems
• Strong problem-solving and resourcefulness
• Ability to manage multiple tasks simultaneously

• Proficient in Afrikaans and English
• Own transport and valid driver’s license

• Welcome and assist all visitors, customers, and office guests professionally.
• Manage reception duties, including switchboard operations and coordinating appointments and meetings.
• Handle walk-in queries, providing accurate information and directing to relevant departments.

• Perform general administrative duties, including processing purchase orders, invoices, and reconciliations.
• Coordinate office supplies, stationery, equipment procurement, and storeroom management.
• Manage supplier and vendor relationships to support smooth office operations.
• Support fleet management, vehicle hire, courier services, and facilities-related tasks.
• Assist with technical issues, office upkeep, and internal process improvements.

• Arrange staff travel, accommodation, and vehicle bookings.
• Assist with office events, meetings, and internal functions, including catering and setup.
• Support marketing and training logistics when required.

• Maintain confidentiality and uphold high ethical standards at all times.
• Assist HR and other departments with ad hoc administrative tasks.
• Work collaboratively to support overall office efficiency and staff needs.