Receptionist and Office Administrator

Recruiter:

Phakisa Holdings

Job Ref:

JHB000220/Louis

Date posted:

Thursday, October 2, 2025

Location:

Johannesburg, South Africa

Salary:

R34,000 Monthly

SUMMARY:

Available position for a Receptionist and Office Administrator the Woodmead, Sandton areato provide a professional front-of-house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

POSITION INFO:

Job Title: Receptionist and Office Administrator in the Woodmead, Sandton area.

Report To: Operations

Seniority Level: Mid-Career (4 - 5 yrs exp)

Type: Temp

Job Purpose:
To provide a professional and welcoming front-of-house experience, manage the switchboard, ensure smooth office operations, support internal events, and assist with general administrative tasks.

Key Responsibilities:

Reception Duties

Greet and assist visitors in a courteous and professional manner.
Manage visitor logbooks and issue visitor access cards.
Maintain a tidy and welcoming reception area.

Switchboard Operations

Answer and direct incoming calls efficiently.
Take accurate messages and forward them to the appropriate staff.
Maintain an updated internal contact list.

Office Maintenance

Monitor and report office maintenance issues (e.g., plumbing, lighting, equipment).
Liaise with building management and service providers for repairs and upkeep.
Ensure common areas (kitchen, meeting rooms, etc.) are clean and stocked.

Office Events Coordination

Assist in planning and organizing internal office events (e.g., team lunches, celebrations).
Coordinate with vendors and service providers.
Manage event logistics including setup, catering, and communication.

General Administrative Support

Order and manage office supplies and stationery.
Handle incoming and outgoing mail and courier services.
Assist with document filing, scanning, and data entry.
Support other departments with ad hoc administrative tasks.

Qualifications & Experience:

Matric or equivalent qualification.
Minimum 4-5 years of experience in a receptionist or administrative role.
Proficiency in MS Office (Word, Excel, Outlook).
Experience with switchboard systems is an advantage.

Skills & Competencies:

Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Professional appearance and demeanour.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.

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