Receptionist / Office Administrator

SUMMARY:
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POSITION INFO:

My Insurance Client in Balito is looking for an Office Administrator / Receptionist

Your duties will include answering telephone calls, redirecting telephone calls, taking messages, filing, loading policies onto the MMX System and Digital Cabinet.

To further elaborate:

Office Administrator

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations (Digital Cabinet)
• Purchasing office supplies, equipment, and furniture.
• Control the office supplies state and make sure it is in accordance with office needs
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.
• Coordinate and oversee all office activities
• Ensure adherence to relevant company procedures and policies
• Keep databases in check and update them regularly
• Supervise cleaning crew and cleanliness of office space
• Create and present reports for senior managers

ReceptionistÂ

• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbooks, and issuing visitor badges.
• Operates telecommunication system by following manufacturer’s instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed

You must have:

• Matric
• 2-5 years experience in Reception & Office Administration
• Afrikaans & English (First Language)

NB! This job is now closed. You can apply for other jobs by uploading your CV.