Receptionist / Front Office Administrator

SUMMARY:
We are recruiting a Receptionist in Benrose, Johannesburg, to manage front-office operations, coordinate administration, handle a busy switchboard, and provide professional support to staff, management, and clients.

POSITION INFO:

Key Responsibilities

• Meet and greet visitors, clients, suppliers, and guests professionally.
• Manage a busy multi-company switchboard and direct calls appropriately.
• Coordinate appointments, meetings, travel arrangements, hotel bookings, and visitor access.
• Maintain company vehicle fleet administration, including licensing, roadworthy certificates, fines, sales documentation, and related records.
• Perform general administration, filing, document management, and record keeping.
• Manage directors'' diaries, callbacks, appointments, and correspondence.
• Log onto various e-commerce platforms to process transactions and perform administrative tasks.
• Liaise with service providers including telecommunications, printer suppliers, electricians, plumbers, security, and alarm companies.
• Log faults and coordinate maintenance of office equipment, telephones, and printers.
• Assist with office coordination and support various internal departments.
• Handle confidential information professionally and maintain excellent customer service standards.

Minimum Requirements

• Previous experience as a Receptionist, Front Office Administrator, Office Administrator, or similar role.
• Strong telephone etiquette and switchboard experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong administration, filing, and organisational skills.
• Excellent verbal and written communication skills.
• Ability to interact professionally with staff at all levels, including executives, directors, buyers, suppliers, and customers.
• Strong attention to detail and ability to multitask.
• Well-presented, professional, and client-focused.
• Own reliable transport would be advantageous.
• Residing within reasonable commuting distance of Benrose.