Receptionist / Admin Assistant

SUMMARY:
RECEPTIONIST / ADMIN ASSISTANT
Bapsfontein, Gauteng

The candidate will be responsible for managing front-office operations while providing comprehensive administrative support to the finance, HR, and sales functions. The candidate will ensure professional client interaction, efficient office coordination, accurate record-keeping, and adherence to company policies and statutory requirements.

POSITION INFO:
EXPERIENCE AND SKILL REQUIREMENTS:

• Minimum Grade 12 qualification
• Strong verbal and written communication skills
• High level of organisation with excellent attention to detail
• Ability to manage multiple tasks and prioritise workload effectively
• Competency in Microsoft Office and general office equipment
• Basic working knowledge of Pastel Partner
• Professional, approachable, and service-oriented manner

• Managing reception and customer-facing activities, including welcoming visitors and assisting walk-in clients
• Handling all incoming and outgoing communication such as telephone calls, emails, mail, and typed correspondence
• Coordinating schedules, confirming meetings and appointments, arranging EE and union-related meetings, and recording minutes for the HR Manager
• Maintaining accurate records including signed delivery notes, credit notes, GRVs, and monthly transport reports to the General Manager
• Assisting the bookkeeper with data capture and supporting the sales office with monthly pallet reports
• Providing HR administrative assistance, including UI19 schedules, Momentum-related queries, and general employee documentation
• Preparing, completing, and submitting credit application forms
• Managing traffic fines, payments, and reconciliations
• Liaising effectively with shop stewards, factory staff, drivers, and internal departments
• Overseeing general office administration such as ordering stationery and maintaining office systems
• Ensuring compliance with internal policies, procedures, and all applicable statutory regulations
• Maintaining confidentiality at all times