Receptionist

• Attend to reception duties, which includes but not limited to attending of visitors, calls and messages,
• Logging of collection notes on internal processing system for -e-Commerce returns that was submitted online
• Receiving waybills from internal warehouse contact person
• Processing of returns
• Processing of manual invoice documents and entering on internal system for size exchanges and returning of Items to customers
• Logging of manual collection requests on internal system for private and E-commerce customers
• Processing of credit notes for e- commerce refunds to be done
• Submitting of credit note documents to Finance for e- commerce refunds to be done
• Liase between E-commerce manager and customers for e- commerce refunds
• Obtaining quotes from suppliers
• Process of Purchase Orders in Pastel (suppliers)
• Matching of purchase order to items received ( GRN)
• Matching of incoming supplier invoice to purchase order
• Hand-over of matched invoice pack to creditors clerk for processing in pastel and submission to finance for payment
• Filing maintained of all not yet finalised purchase orders
• Monitoring of stationery, toiletries, kitchen and cleaning supplies
• Maintaining and reconciling of petty cash

Minimum Requirements:

• Grade 12
• 3 to 4 years of experience as a receptionist is a must
• Proven experience in working with computers; Excel
• Microsoft Word and Emails.
• Experience, understanding of and training in Creditors and Debtors cycle and processing,
• Pastel knowledge or a similar accounting program i.e Syspro; Sap; Quickbooks.
• Experience in dealing with online customer queries