Receiving & Storage Officer

Recruiter:

The Recruitment Specialists

Job Ref:

CT003080/TRS

Date posted:

Friday, September 30, 2022

Location:

Sandton, South Africa

SUMMARY:
Receiving & Storage Officer

JOB DESCRIPTION:

DEPARTMENT:                  Finance & Accounting
REPORTS TO:                      Cost Controller
WORKING HOURS:        08:00 to 17:00 Monday to Friday, and overtime when required. Two half Saturdays per month might be required, but then the incumbent will get a full weekday off per month to compensate for that.
SALARY:                               Between R10,000 & R13,500 p.m. CTC

REQUIREMENTS:

Formal hospitality management qualification from a reputable institution.
Previous experience on Micros/MyInventory/Materials Control would be beneficial.
Physically fit, healthy and able to perform heavy lifting from time to time.
Computer literate on MS Word & MS Excel (basic to intermediate level).
Self-starter.
Initiative and self-discipline are a must.
A minimum of six months experience in an F&B environment in a hotel.
Skilled in designing practical internal control procedures.

PRIMARY RESPONSIBILITIES:

To ensure that all goods from suppliers are delivered under ideal (hygienic, supervised) conditions and that maximum security always applies, particularly when receiving goods.
Comparing quotations/purchase orders/delivery notes to physical goods that are being delivered.
Comparing quotations/purchase orders/job cards/invoices to physical services being rendered by suppliers.
To ensure that delivery notes or printed invoices are received for absolutely all deliveries and that these documents are properly captured and forwarded neatly to the AP & Cashiering Controller.
To ensure that all types of goods that are received are stored away neatly and securely in specifically designated storage areas.
To ensure the process of recording delivery of goods/services is followed accurately on MyInventory/Materials Control/Intranet/Pastel Partner, i.e., converting a purchase order to a delivery status.
To organize, overhaul and supervise the beverage main store, chemicals store, food dry goods store, operating equipment (OE) storage areas, filing/archiving areas, maintenance operating stock areas and certain fixed assets storage areas.
Responsible for issuing stock from beverage main store, chemicals store, OE storage areas and stationery storage, ensuring that proper record-keeping is done for these stock issues.
Checking that issues from food dry goods store are being recorded properly daily.
To assist in mid-month and month-end inventory counts of the hotel.
To witness month-end inventory counts of the spa (Francina Exports).
To witness month-end OE counts.
To assist with capturing certain batches of inventory counts data onto MyInventory/Materials Control for correct valuations.
Assisting with professional filing and labeling across finance/accounting activities.
Assisting Financial Manager with organizing/archiving/filing and labeling of historic documents (including night audit packs).
To ensure proper control procedures over keys for all storage areas.

Verifying quantities ordered and received against the purchase orders and invoice.
All items bought in by weight are to be weighed on scale in receiving area.
All refrigerated and frozen items temperatures to be checked and to be within the hygiene standards, any items not within the temperature range are to be returned.
All refrigerated and frozen items are to be date stamped and taken to the fridges/freezers immediately.
No items to remain in the receiving bay unattended.
Invoices, delivery notes and delivered purchase orders to be given to the Cost & Procurement Controller.
Keeping all storage rooms always clean and pest-free.
Ensure that all storage rooms are maintained properly to ensure low humidity levels.

Please email a detailed CV in word format to

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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