Property/Portfolio Administrator (Durbanville, Cape Town) R10,000 – R15,000 PM

SUMMARY:
Property/Portfolio Administrator (Durbanville, Cape Town) R10,000 – R15,000 PM

POSITION INFO:

SA’s #1 Property Investment Company is looking for a Portfolio Administrator to join their team in Cape Town.

REQUIREMENTS:

• NQF 4 in Real Estate / working towards completing NQF 4 in Real Estate
• Minimum of 2 years’ experience in a similar position
• Experience with rentals
• Experience working on PayProp
• Experience working on Red Rabbit
• Great administrative skills
• Excellent communication skills and telephone etiquette

You will work predominantly on the following programs:

Red Rabbit, Payprop, Excel, Google docs

Functions and responsibilities:

Monthly list to team on tenants that are vacating on allocated portfolio

Send Vacating checklist to all tenants who give notice on allocated portfolio

Attend AGM’s on allocated blocks in person or via zoom

Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to

Receive rental application and open file on laptop, prepare all docs

Upload lease to payprop and debit order form

Create property, create tenant and create invoices on payprop.

What accounts are we paying for the Landlord? Have the accounts redirected and ensure the correct amounts are paid every month.

Monthly statements to Landlord

Monthly statements to tenants and invoices

Attend to monthly reconciliation of rental payments on allocated portfolio

Attend to monthly account payments for Landlord

Attend to Deposit refund payments within 14 days

Load deposit processing fee on deposit refunds

Follow up on tenants in arrears as per strict process LOD on 4th of every month

Investors to be kept updated on late payments at all times

Have an action plan in place to collect arrears

Eviction instructions to be handed to attorneys o.b.o owner if requested

Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded

When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on

Attend to problems with water and electricity accounts

Maintenance on the portfolio:

Portfolios are split to a maximum of 350 properties per person

Each Portfolio administrator will have a list of approved contractors that they will work with

Each contractor will sign a service level agreement (SLA) which must be adhered to

Attend to all maintenance and exit inspection maintenance on allocated portfolio

Email your CV and qualifications to <--------Please upload your CV here--------

Unfortunately, due to the number of applications we receive, we’re not able to respond personally to every applicant. If you haven’t been contacted within 14 days of your submission, please consider your application unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.