Property Team PA/Administrator

Recruiter:

Time Personnel

Job Ref:

CPT005141/Meg

Date posted:

Friday, February 13, 2026

Location:

Cape Town, South Africa

SUMMARY:
Do you have experience in a critical role where forward thinking and keeping one step ahead of your team was essential?

Essential to have energy and vibrancy to take ownership of this self-managed role involving thinking out of the box and contributing fresh ideas to ensure high success for this fast-growing UK real estate business?

Report into the vibrant Director supporting sales, lettings, and operations. Technology experience and efficiency is required to manage their CRM, all portals and digital channels enhancing business efficiency.

Working hours: 9 am to 6 pm – Monday to Friday UK time (1 hour break)

POSITION INFO:
REQUIREMENTS

Matric, relevant qualifications advantageous
Proactive and forward-thinking – you take initiative, anticipate challenges, and find smart solutions
Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
Highly organised and detail-oriented, thriving in structured, process-driven environments
Exceptional written and verbal English skills are a must
Calm under pressure
Deliver outstanding support, aligned with company high standards
Collaborate seamlessly and support the wider team in achieving shared goals.

DUTIES

Manage CRM systems, data hygiene, tagging, and record accuracy
Conduct checks and client due diligence
Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
Coordinate viewings, inspections, and appointments
Prepare and draft contracts and sales documentation
Manage tenant referencing and compliance documentation
Create contract summaries for internal use
Manage Xero invoicing, payment tracking, and reporting
Maintain sales trackers, cash flow reports, and prepare data for sales meetings
Organise digital files and workflows (
Support website reviews and property updates
Manage change of ownership processes, including utilities and handover administration
Prepare and send the Introductory Pack to potential clients.
Create Vendor Consultation Reports and ensure smooth contract administration.
Provide data for bi-weekly vendor updates and deploy changes resulted from weekly register reviews.
Generate and distribute ad hoc sales reports.
Support tenancy progression for Lettings transactions
Leverage AI and automation tools to streamline processes and enhance efficiency.

Salary: R negotiable dependent on experience

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