Property Team PA/Administrator

SUMMARY:
Do you have experience in a critical role where forward thinking and keeping one step ahead of your team was essential?

Essential to have energy and vibrancy to take ownership of this self-managed role involving thinking out of the box and contributing fresh ideas to ensure high success for this fast-growing UK real estate business?

Report into the vibrant Director supporting sales, lettings, and operations. Technology experience and efficiency is required to manage their CRM, all portals and digital channels enhancing business efficiency.

Working hours: 9 am to 6 pm – Monday to Friday UK time (1 hour break)

POSITION INFO:
REQUIREMENTS

• Matric, relevant qualifications advantageous
• Proactive and forward-thinking – you take initiative, anticipate challenges, and find smart solutions
  Tech-savvy and adaptable while embracing new tools, automation, and AI to improve efficiency
• Highly organised and detail-oriented, thriving in structured, process-driven environments
• Exceptional written and verbal English skills are a must
• Calm under pressure
• Deliver outstanding support, aligned with company high standards
• Collaborate seamlessly and support the wider team in achieving shared goals.

• Manage CRM systems, data hygiene, tagging, and record accuracy
• Conduct checks and client due diligence
• Support the full Vendor, Buyer, Landlord, and Tenant onboarding process
• Coordinate viewings, inspections, and appointments
• Prepare and draft contracts and sales documentation
• Manage tenant referencing and compliance documentation
• Create contract summaries for internal use
• Manage Xero invoicing, payment tracking, and reporting
• Maintain sales trackers, cash flow reports, and prepare data for sales meetings
• Organise digital files and workflows (
• Support website reviews and property updates
• Manage change of ownership processes, including utilities and handover administration
• Prepare and send the Introductory Pack to potential clients.
• Create Vendor Consultation Reports and ensure smooth contract administration.
• Provide data for bi-weekly vendor updates and deploy changes resulted from weekly register reviews.
• Generate and distribute ad hoc sales reports.
• Support tenancy progression for Lettings transactions
• Leverage AI and automation tools to streamline processes and enhance efficiency.