Property / Relationship Manager

SUMMARY:
Utilise your Paddocks courses in body corporates and homeowners’ associations within this Residential Estate based in Midrand

POSITION INFO:
KEY COMPETENCIES 
- Strong people Skills 
- Innovative thinking 
- Strong networking skills 
- Critical thinking skills. 
- Time management 
- Be deadline driven. 
- Professionalism 
- Attention to detail. 
- Analytical Thinker 
 
QUALIFICATIONS AND EXPERIENCE 
 Qualifications 
- Matric (Must) and Diploma Property Management. 
- Ideal: Paddocks courses in body corporates and homeowners’ 
associations. 
- Legal: Understanding the sectional title management act and 
respective homeowner`s constitutions, memorandums of 
incorporation and articles of association. 
- Must be proficient in WeconnectU and Excel 
 
Experience 
- Min: 1-3 years Residential / Estate management experience. 
- Ideal: 1-3 Property management experience at reputable companies. 
 
PURPOSE OF JOB 
To assist with the running of the Estate's client properties portfolio. 
This position entails being a “face” of the Estate to the clients, and the management of this relationship is of paramount importance. 
 
KPA KPI 
KEY WORK OUTPUTS AND  ACCOUNTABILITIES  
Managing the e-mail requests by: 
- Reviewing and assessing mails in terms of requirements and 
issues. 
- Attending to requirements and issues raised in the mails or 
assigning mails to relevant staff which will have the required skills to deal with these matters. 
- Monitoring the resolution of the matters raised above. 
- Attending to mails at first level and closing the matters. 
- Reports to the National Manager.  
Preparation of the AGM by: 
- Ensuring that all requirements are dealt with to have a 
legally constituted meeting. 
- Ensuring proper and correct minutes of the meeting are taken or that the meeting is recorded if given permission by all attendees. 
- Attending the Annual General Meeting. 
- Distributing Notice pack via e-mail, hand delivery or posting to 
trustees.  
Preparing Insurance schedules by: 
- Consulting with Insurance brokers that the annual insurance 
policy is renewed and updated. 
- Ensuring the annual fire equipment service is done and the COC sent to the brokers. 
- Consult with the brokers appointed on all claims till 
finalisation. 
- Dispatching service providers if required for repairs if not sent 
by the brokers. 
- Ensuring that an individual building is done every three years 
as per the STMA. 
- Consulting with Accountant to get Latest audited financials.  

Obtaining Audited financial statements by:  
- Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the auditors from the portal. 
- Ensuring draft is sent to all trustees/directors. 
- Ensuring the last version is signed off by trustees/directors and 
auditors before calling for the AGM to be held. 
 
Updating conduct and management rules by: 
- Consult with trustees/directors to update current conduct and 
management rules for schemes. 
- Ensuring that relevant documentation is completed by all. 
- Assisting with the Registration of all rules with the ombudsman’s  office and consulting with lawyers if so, required by the trustees/directors. 
 
Maintaining the office by: 
- Ensuring all filing is done and kept as per the statutory 
requirements. 
- Maintaining all databases for all schemes. 
Keeping files up to date as per client requirements.

NB! This job is now closed. You can apply for other jobs by uploading your CV.