Property Portfolio Administrator (N/Subs, Cape Town) R15,000 PM

SUMMARY:
Property Portfolio Administrator (N/Subs, Cape Town) R15,000 PM

POSITION INFO:

South Africa’s #1 Property Investment Company, is looking for a Portfolio Administrator to join their team in Cape Town.

Requirements:

• NQF 4 or working towards completing your NQF 4
• At least 2 years of experience in a similar position
• Experience with rentals
• Experience with PayProp is Essential
• Experience with Redrabbit is Essential
• Great administrative skills
• Excellent communication skills and telephone etiquette
• Fluent in Afrikaans and English
• Driver’s license and car

You will work predominantly on the following programs:

Red Rabbit, Payprop, Excel, Google docs

Functions and responsibilities

• Monthly list to team on tenants that are vacating on allocated portfolio
• Send Vacating checklist to all tenants who give notice on allocated portfolio
• Attend AGMs on allocated blocks in person or via zoom
• Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to
• Receive rental application and open file on laptop, prepare all docs
• Upload lease to payprop and debit order form
• Create property, create tenant and create invoices on payprop.
• Accounts for the Landlord - ensure the correct amounts are paid every month.
• Monthly statements to Landlord
• Monthly statements to tenants and invoices
• Attend to monthly reconciliation of rental payments on allocated portfolio
• Attend to monthly account payments for Landlord
• Attend to Deposit refund payments within 14 days
• Load deposit processing fee on deposit refunds
• Follow up on tenants in arrears as per strict process LOD on 4th of every month
• Investors to be kept updated on late payments at all times
• Have an action plan in place to collect arrears
• Eviction instructions to be handed to attorneys o.b.o owner if requested
• Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
• When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
• Attend to problems with water and electricity accounts

Maintenance on the portfolio:

• Portfolios are split to a maximum of 350 properties per person
• Each Portfolio administrator will have a list of approved contractors that they will work with
• Each contractor will sign a service level agreement (SLA) which must be adhered to
• Attend to all maintenance and exit inspection maintenance on allocated portfolio

Email your CV to <--------Please upload your CV here--------

Unfortunately, due to the number of applications we receive, we’re not able to respond personally to every applicant. If you haven’t been contacted within 14 days of your submission, please consider your application unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.