Project and Quality Control Administrator

SUMMARY OF KEY ROLES AND RESPONSIBILITIES

• Support management in project inception;
• Ensure that Company Document Management System is implemented and maintained across all ongoing projects;
• Monitor and report on project progress across all projects on an ongoing basis and highlight/escalate risks and backlogs as they arise;
• Support management in developing solutions and resolutions to risks/ backlogs/bottlenecks;
• Support management in business development including delivery of high quality proposals and presentations;
• Review and update Company Policy on quality standards and branding;
• Refine, update and/or maintain quality standards on a regular basis;
• Assure on-going compliance with the above policy and quality standard within the Company;
• Develop and maintain templates in line with the Company Policy;
• Review all presentations, reports, proposals and portfolio of evidence and ensure compliance with Company quality standards; and
• Any other administrative tasks.

OTHER DUTIES

• Need to know key personnel (both external and internal) and need to understand the organisation’s vision, values, aims and objectives; and
• Assisting with other ad-hoc tasks from time-to-time.

MANDATORY REQUIREMENTS

• 3 Year Diploma or Degree in Office / Business/ Project Administration;
• 5 – 10 Years Project Administrator experience; and
• Driver’s license and own transport.

SKILLS AND COMPENTENCIES

• Excellent time management, prioritisation and communication skills;
• Ability to administer multi projects (internal and external);
• Well organised - proven ability to manage in fast-paced environment;
• Ability to utilise and adapt to new systems and applications for project management;
• Ability to work under pressure and meet tight deadlines without compromising quality;
• Excellent command of the English language (verbal and written) including spelling, grammar, and editing skills - Prior experience with editing/writing preferred;
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint, Teams, MS Projects);
• Ability to proactively identify bottlenecks or delays and communicate these upfront together with the resolutions;
• Must be able to work independently and in teams;
• Drivers license with reliable transport essential; and
• Any other administrative tasks.