SUMMARY:
Minimum of 5 years mining or projects experience. Relevant secretarial certificate or diploma
POSITION INFO:
Consulting Engineering firm that handles world-class rebuild optimization projects is growing their support team and requires a Project Secretary to provide secretarial support services to the company and Project Delivery teams.
Permanent position, own vehicle require and will be required to travel to site (based in Rustenburg). A highly pressurized, fast-paced and challenging environment for a demanding and professional client that only expects excellence.
Position details:
Type: Permanent
Job description / core competencies:
Secretarial support services to Company and Project Delivery teams.
Prepare presentations.
Review all Company documents, e.g. templates, reports, minutes, proposals and external communications to express the correct look and feel, style, grammatical correctness is of an acceptable standard and quality for communication within the Company and external communication to clients, vendors, suppliers in line with the company Brand Manual etc.
Reporting. Collect information from different departments (Safety Cost, Planning, Construction, Quality etc.).
Ensure that it is received timeously. Compile the information into the agreed report template. Ensure style and grammatical correctness of the report.
Consistency in style and format of all Company documents.
Maintain the register and standard of all Company documents on a consistent basis to maintain a high standard which eliminates errors.
Location (country, city): Rustenburg (site based)
Job Qualifications, Skills & Experience:
Required qualifications:
Senior Certificate
Relevant secretarial Certificate or Diploma
Experience:
Minimum of 5 years mining or projects experience
Leadership competencies
Ability to develop and communicate goals in support of the business’ mission.
Skill at enhancing others’ commitment to their work.
As a team member, the ability and desire to work cooperatively with others on a team.
Taking responsibility for one’s own or one’s employees’ performance by setting clear goals and expectations, tracking progress against the goals, ensuring feedback, and addressing performance problems and issues promptly.
Promoting equal and fair treatment and opportunity for all.
Interpersonal competencies:
Attention to communication by ensuring that information is passed on to others who should be kept informed.
Expressing oneself clearly in conversations and interactions with others.
Expressing oneself clearly in business writing.
Ability to plan and deliver communications that are impactful and persuasive with their intended audiences.
Ability to notice, interpret, and anticipate others’ concerns and feelings, and to communicate this awareness empathetically to others.
The ability to gain others’ support for ideas, proposals, projects and solutions.
Ability to develop, maintain and strengthen partnerships internally and externally.
Demonstrates concern for satisfying external and/or internal clients.
Business competencies:
Excellent knowledge and experience in using MS Suite including Power point and Outlook.
Excellent language skills.
Identifying the information needed to clarify a situation, seeking that information from appropriate sources, and using Skillfull questioning to draw out the information, when others are reluctant to disclose it.
Approaching a problem by using a logical, systematic, sequential approach.
Anticipating the implications and consequences of situations and taking appropriate action to be prepared for possible contingencies.
Finding effective solutions by taking a holistic, abstract or theoretical perspective.
Identifying what needs to be done and doing it before being asked to or required by the circumstances.
Focusing on the desired end result of one’s own work; setting challenging goals, focusing effort on the goals, and meeting or exceeding them.
Ensuring that one’s own and other’s work and information are complete and accurate; careful preparation for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.
Willingness to make difficult decisions in a timely manner.
Ability to perform with insight, acuteness and intelligence in the areas of one’s work.
Self-management competencies:
Work attendance.
Time keeping.
Always maintain and promote a culture of professionalism and proactiveness.
Faith in one’s own ideas and ability to be successful; willingness to take an independent position in the face of opposition.
Demonstrated concern that one be perceived as responsible, reliable, and trustworthy
Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things.
Willingness to work overtime on short notice.
Company Description:
Company with good moral values and standards going through a new growth phase due to exceptional service delivery and major project achievement award.
Creates environments where their greatest assets - people - are called, equipped and inspired to be their best, to join hands and collectively drive their purpose: aim for excellence, service their clients and give back to their families and communities. Thus, the positive impact with a lasting impression of excellence.
Projects: from minor capital projects to major expansion process projects in the mining environment with a special focus on metal furnaces.
Have in-house knowledge to design and execute projects for processing and maintaining facilities from initial treatment of mined ore to the production of a saleable product.
In-house resources for process, civil, structural, platework, piping and mechanical work.
The project services department incorporates the planning, procurement, cost control, project accounting and cost engineering disciplines.
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