Project Office Administrator

SUMMARY:
Ensures that the updating of all project documentation is done on the ECM ●Keeping updated registe

POSITION INFO:

To provide administrative and coordinative support to the Project Office Manager, Project Managers, Project Administrators and Programme Administrators                 

Formal Education                            

●             Project Management Course (NQF 5)/ Project Administration Course (NQF level 4)            

●             UP: Project, Principles and Scheduling in an Organisational Context/PM-Ideas: Fundamentals      

Experience                        

●             Minimum 1 year experience in project administration    

Technical/Legal Certification                      

●             Certified Associate in Project Management (CAPM®)      

Responsibilities                

Financial Perspective                    

                Budgeting           

●             Check that the project financials are complete and available        

                Invoicing             

●             Follow up with project billing for team members (i.e. timesheets)             

                Utilisation           

●             Maintain acceptable billability ratio        

                Manage tools of trade   

●             Reduce operational expenses    

                Manage operational expenses  

●             Reduce operational expenses    

Customer Perspective                  

                Project lifecycle

●             Ensure effective project reporting and communication across the project              

Internal Perspective                      

                Project management  or client agreed methodology       

●             Adherence to project management system and business area governance policies and processes

                Record management     

●             Ensures that the updating of all project documentation is done on the ECM          

●             Keeping updated registers in project management system           

                Reporting         &

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