Project Coordinator

SUMMARY:
Project Coordinator - 6 months contract

POSITION INFO:

Job Purpose

To provide professional support and manage the Project Manager’s office

Key Performance Areas

Office Administration

• Provide high-level administrative and strategic support to the Project Manager
• Assist in the management of permanent or temporary project staff as and when required
• Manage resource allocation to support projects
• Organising venues, catering and refreshments for meetings, and events
• Coordinate meetings, take minutes and disseminate accordingly
• Compile, and prepare presentations for the Project Manager

Management & Coordination of Projects

• Ensure that projects are run in compliance with the organisation’s policies and procedures
• Effectively manages projects provided to the Project Manager by external consultants, as well as manage internal projects  
• Manage budgets and expenditure for projects
• Manage project deliverables in line with the project plan
• Establish and maintains the project documentation library
• Ensure all project tasks are loaded onto the project tracking system
• Develop project plans or specifications for internally driven projects
• Maintain and integrates project plans
• Provide support to the Project Manager in the implementation of any projects
• Track & report on the overall project progress and performance
• Advise and assist the project team with any administrative requirements
• Ascertain that all project costs are within the applicable budgetary requirements
• Scope and cost project and then manage the budgets of projects
• Resolve and escalate any project issues to the relevant stakeholders
• Review project planning within the department to ensure effective delivery of projects
• Resolve issues related to the project
• Ensure that Governance procedures are followed in terms of project planning and implementation
• Prepare and present documentation and high-level reports
• Collect, analyse data, and perform quality reviews

Stakeholder Liaison

• Build and maintain positive and professional relationships with internal and external stakeholders
• Liaise with both service providers and internal clients in respect of the implementation of project plans
• Ensure smooth project communication with all stakeholders

 

Minimum Requirements

• Diploma in Project Management
• 3 years’ management level experience within Project Management or Business related field        
• 4 years’ work-related experience within a tertiary education environment            
• 3 years’ Project management experience
• Have worked within a project team
• Higher education framework
• Procurement/Finance processes and policies
• Organisational development exposure
• Financial management
• Legislative framework for Human Resource Management
• Policies and procedures of the company
• Strategic planning of the company
• Stakeholders
• Communication processes and technology

Recommendations

• Previous experience in Higher Education institution

 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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