Programme Coordinator - (CONTRACT)

SUMMARY:
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POSITION INFO:

The Programme Coordinator will be responsible for the coordination of administrative activities; will assist the Programme Manager / Product Owner, Project Manager/s and team with planning, finance, and reporting requirements. Will be required to adhere to various SLAs within governance parameters in support of the successful implementation of an Initiative/s and may be required to assist with adhoc requests as and when necessary.

The Programme Coordinator responsibilities are as follows.

Supports the initiative team:

• Set-up / book venues and catering (within in required SLA) for workshops, conferences, and meetings.
• Attends the initiative meetings to take minutes, accurately, within the required guidelines and to ensure completion of the meeting attendance register.
• Proactively manages meeting attendance and relevant documentation e.g., agenda, presentation packs.
• Communicates meetings and workshops to all defined parties.
• Timeously communicates / provides an update to the Programme Manager / Project Manager/s and /or Product Owner whether there is quorum for the meeting to proceed or to be rescheduled.
• Distribution of minutes within the required SLA.
• Maintain the RAID (control) log with RISKS, DECISIONS, ISSUES and ACTIONS as and when required and ensure timeous follow-up and updates of these items to ensure it is closed out correctly.
• Captures all documents in the appropriate templates.
• Sets up and maintains the initiative files in an orderly manner as per the BCE governance requirements.
• To ensure the initiative filing structure is kept up to date for auditing purposes.
• Updates all roadmaps / plans.
• Provides day-to-day support for the Programme / Project Manager and team.
• Responsible for managing one or more tasks within the constraints of scope, quality, time, and cost.
• Assists the Programme / Project Manager/s with project budget and finances.
• To ensure the invoice tracker and finance documents are maintained.
• To arrange travel bookings as and when required.
• Assists with adhoc requests.

Key result areas and work descriptors:

• Budget Control
• Liaises with finance in payment of invoices.
• Maintains all project financial information.
• Manages invoices and ensures sign off and allocation of correct codes, etc.

Personal Effectiveness:

• Accepts and lives the company values.
• Accountable for service delivery through own efforts.
• Collaborates effectively with others to achieve personal results.
• Individually accountable for managing own time, tasks, and output quality for periods of 1 day to a maximum of 6 months.
• Makes increased contributions by broadening individual skills.

Governance:

• Adheres to standards and code of conduct.

Quality Management:

• Adheres to standards and code of conduct.

Requirements:

• Matric
• Project Administration Certificate / Project Management Certificate
• Is familiar with various project methodologies such as Waterfall and Agile/Scrum
• 5 Years Project Administration experience or 3 Years Programme Coordination experience
• MS Office: Experience in Word, Excel, MS Outlook and proficiency in PowerPoint, MS Project, and MS Teams
• Agile: Certification in Agile (Introduction to Agile or Agile Fundamentals) or worked in an Agile environment for a period of 3years plus.
• Other: Oracle, SharePoint, Zoom, TFS and Jira.

Competencies:

Team Orientation

• Willingness to work with others in a team environment. This includes working towards team goals, participating in decision making, co-operating with others, and offering assistance when needed.

Information Monitoring

• Collect and review information to ensure that objectives are met. This includes setting up and/or utilising monitoring procedures to measure progress and keeping relevant people informed through feedback loops.

Technical Knowledge

• Having achieved a Full performance level of technical knowledge, related to a specific role.

Ownership

• Assuming responsibility and accountability for the successful completion of tasks and adhering consistency to standards of excellence. Ensuring that all relevant detail has been considered.

Planning & Organising

• Establishing a course of action for self and others to ensure that goals are achieved. This includes the effective management of time and resources; and the ability to adapt plans when appropriate.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks

NB! This job is now closed. You can apply for other jobs by uploading your CV.