Procurement and Asset coordinator

Procurement:

• Liaising with ICT team members and suppliers on specifications / requirements for submission of quotation requests
• Obtaining quotations from suppliers for ICT equipment.
• Generating purchase orders and managing the approval process for approved quotations
• Capturing of ICT invoices and verifying payments against invoices for services provided
• Assisting with supplier engagement for all ICT services and products

Administration:

• Reconcile and ordering of ICT equipment as and when required.
• Assist with administration of ICT team timesheets and submission to HR – overtime booking to be validated monthly, times to be monitored, tracked and confirmed to be accurately captured.
• General administration and office support.

Asset management:

• Coordinate the asset management process activities with the focus on data quality, integrity and tracking.
• Manage and maintain asset database – capturing of new assets, asset movements and disposal of assets for all ICT hardware and software.
• Focus on improving the data quality and tracking of the organisation assets.
• Participate in physical count / audit of assets – checking of stock levels and reporting on requirements.
• Research inventory discrepancies; make necessary corrections. Log and control aged product.
• Updating and maintaining processes and procedures outlined in asset management standard operating procedures (SOP’s). 

Live up to Phumelela’s values

• Create a sense of urgency
• Show commitment to excellence
• Promote and implement innovation
• Strive for excellence in customer service
• Actively recognize the importance of people

Knowledge and Skills

Formal Education

• Grade 12

q  Technical/
Legal Certification

• ITIL foundation

q     Experience  

• 2-4 years’ experience in procurement role
• 1-2 years’ experience with managing assets and asset management system updates
• 1-2 years’ general office administration
• Microsoft SharePoint experience an added advantage

Competency

Description

Attention to Detail / Detail Focused

The ability to attend to finite detail whilst executing outputs to ensure the quality of data

Accuracy

The ability to execute outputs with exactness and precision thereby eliminating errors

Motivated

The ability to feel enthusiastic, interested and committed to do something or have the effect on other people

Computer competency

The ability to effectively utilise computer systems to perform tasks in efficient and timely manner

• Able to work in a fast-paced environment.
• Ability to work with minimal supervision.
• Familiarity with ICT equipment and asset types.
• Ability to quickly and creatively adapt in a constantly changing environment.