Procurement Officer / Junior Buyer

SUMMARY:
We are seeking a detail-oriented Procurement Officer / Junior Buyer to support procurement and receiving operations within a food manufacturing environment.

The successful candidate will be responsible for ensuring accurate receipt of goods, maintaining stock and system integrity, and assisting with routine purchasing activities to ensure the timely availability of materials and supplies.

This role requires strong administrative and procurement skills, sound knowledge of ERP systems, and the ability to maintain accurate documentation while ensuring compliance with procurement procedures and food safety standards.

Location: Cato Ridge, KwaZulu-Natal

POSITION INFO:
Minimum Requirements

• Grade 12, with a Diploma or Degree in Supply Chain Management, Logistics or Procurement.
• 2–3 years’ experience in receiving, procurement or buying, preferably within a manufacturing environment.
• Experience working with Syspro or a similar ERP system.
• Good understanding of procurement procedures, goods receiving (GRV) processes and purchasing documentation.
• Knowledge of FSSC 22000, GMP and HACCP principles, preferably within a food manufacturing or processing environment.
• Advanced Excel and Microsoft Outlook proficiency.
• Strong numerical ability, accuracy and attention to detail.
• Excellent organisational, communication and interpersonal skills.
• High levels of integrity, honesty and accountability.
• Ability to work under pressure and meet deadlines.

• Strong attention to detail and numerical accuracy.
• Good planning, organisation and follow-up skills.
• Effective supplier communication and internal stakeholder coordination.
• Analytical and problem-solving ability.
• Ability to manage competing priorities in a deadline-driven environment.
• High ethical standards and commitment to procurement controls.
• A proactive, reliable and methodical approach to work.

• Source low-value, routine and ad-hoc items.
• Obtain three supplier quotations, prepare comparative schedules and recommend suitable suppliers.
• Raise purchase orders within delegated authority.
• Assist with price enquiries, supplier follow-ups and purchasing administration.
• Expedite outstanding orders and keep internal stakeholders informed of delivery dates.
• Receiving and Logistics Coordination
• Ensure goods received correspond with approved purchase orders and delivery documentation.
• Coordinate transport and collections for urgent items.
• Monitor back-orders and follow up on outstanding deliveries.
• Identify and report short deliveries, over-deliveries, damaged goods and incorrect specifications.
• Coordinate returns, credit notes and non-conformance reports with suppliers and relevant departments.

• Ensure accurate capturing of all goods received on the ERP system.
• Maintain and file goods received vouchers (GRVs), purchase orders and delivery notes for audit purposes.
• Assist with stock counts and investigate stock discrepancies.
• Maintain accurate receiving records and good housekeeping standards.

• Adhere to procurement policies, standard operating procedures and segregation-of-duties requirements.
• Ensure goods are not received without an approved purchase order.
• Support internal and external audits.
• Monitor supplier delivery performance and report recurring issues.