Procurement Officer

Our client a Leading Tech firm is seeking a Procurement Officer to join their team in Somerset West. They offer stability, growth, attractive salary, Benefits, exposure and an excellent working environment.

Purpose of the Procurement Officer:

Is to procure various goods and services in line with the relevant policies and procedures. 

Responsibilities/Tasks:

• Review request for quotation forms.
• Create / assist with RFQs/RFTs.
• Obtaining appropriate motivation for purchases.
• Complete purchase requisition form and obtain required approval to procure as per Delegation of authority.
• Create purchase orders.
• Place orders with vendors and notify unsuccessful ones.
• Purchase and order in accordance with specifications.
• Maintain and update purchase records / registers to ensure that they are complete and up to date.
• Ensure compliance in terms of the PFMA, the Preferential Procurement Policy Framework Act (PPPFA) and National Treasury Regulations.
• Ensure orders are placed only with Suppliers listed on National Treasury’s Central Supplier Database.
• Source, select and negotiate for the best purchase package in terms of quality, price, payment terms, deliveries and services with suppliers.
• Delivery of procurement initiatives to affect cost savings to the business.
• Establish & maintain contract records; ensuring compliance with company guidelines (policy & procedures are adhered to).
• Administer tender process from compilation of specifications through to award of bids
• Execute tender agreements and follow up as required.
• Checking incoming vendor invoices to ensure correct supply, cost and terms are being delivered to respective businesses / match to PO’s.
• Follow up on long outstanding orders.
• Provide advice to management on procurement related matters.
• Prepare procurement packs for payment.
• Follow up with Financial Accountant to ensure suppliers have been paid.
• Make sure procurement request tickets are closed within the prescribed time frame.
• Make sure goods/services are procured from the correct budget code and within the approved budget amount.

Requirements

• Matric
• Certificate or equivalent in Public Procurement/Supply Chain.
• Must be familiar with the PPPFA 5 of 2000, Preferential Procurement Regulation of 2017, PFMA, National Treasury Regulation, Supply Chain Management guidelines, BBBEE Act.
• At least 2 years experience in a similar role.
• Knowledge and skills on MS Office.
• Procurement within the IT industry will be an advantage.