Procurement Officer

SUMMARY:
Procurement Officer - 3 months-fixed contract

POSITION INFO:

PRIMARY PURPOSE OF THE JOB

Develop, implement and maintain the supply chain management system, oversee and manage the overall supply chain management operations, including; demand, acquisition, logistics, disposal, supplier performance and risk management.

KEY PERFORMANCE AREAS

Procurement Policies and Procedures

• Interpret and establish standardised Procurement policies and procedures
• Implement and maintain agreed Procurement policies and procedures
• Manage compliance deviations and implement corrective actions where applicable
• Ensure that where procedural issues are not complied with, through the Procurement intervention, these are reported to the Chief Financial Officer for corrective action
• Make recommendations / proposals to the Chief Financial Officer for new or improved policies / procedures

Manage Procurement Processes and Mechanisms

• Develop the annual Procurement Plan in line with the approved budget
• Establish and maintain the vendor database in compliance with legislative and organisational guidelines
• Ensure implementation and coordination of BBBEE, PPPFA initiatives in respect of the Procurement Policy
• Audit all applications and maintain procurement processes and mechanisms
• Compile gap analyses and develop strategies to resolve identified gaps
• Provide in-house staff training on procurement policy and procedures
• Manage the tender process as per the SCM policy
• Coordinate procurement of all goods and services and ensure compliance with prescribed procedure
• Implement mechanisms to ensure cost control and anticipation of events
• Evaluate/Adjudicate purchases in line with delegated authority
• Recommend contract awards as a member of the Procurement Tender Committee
• Manage compliance with client needs, as well as audit, evaluation and adjudication requirements
• Provide a one-stop advisory service on all procurement & SCM related issues
• Accept accountability for advising functional management teams regarding procurement policy applications

Identify Supplier Risks

• Manage the inquiry, tender and contractual processes to reduce and eliminate financial, safety, environmental and legislative risks
• Identify, investigate and correct improper contracting by unauthorised staff
• Develop strategies and processes to eliminate re-occurrence of risk practices
• Manage and enforce procurement delegated authorities
• Monitor and control adjudication levels against individual competencies, skills and expertise

Manage Supplier Relationships

• Accept accountability for local supplier evaluation processes and systems
• Represent the organisation at site meetings and supplier forums
• Manage supplier delivery and contracted performance areas
• Ensure ongoing liaison with suppliers and maintenance of supplier relationships

Contract Management

• Administer procurement contracts in accordance with the terms and conditions of the relevant contracts
• Ensure compliance with contracted requirements and deliverables
• Take corrective action in the event of non-compliance

Budgeting

• Estimate financial values of proposed contracts (VAT, allowances for currency fluctuations, price escalations etc)
• Coordinate the inputs from managers for formulating the overall procurement budget – for both financial year and MTEF Budgets
• Monitor procurement activities against the agreed procurement budget
• Conduct expenditure analysis for procurement (per supplier, per category, per items.)

Interface with Management Accountant and Financial Accountant

• Provide constant feedback to Finance Department Managers on work progress, problem areas etc
• Interact with Finance Department Managers to ensure maintenance of open channels of communication and integration of work activities

Procurement Reporting and Record Keeping

• Develop and maintain a Procurement record keeping system for all SCM documentation and activities ensuring compliance with relevant internal and legislative record keeping requirements
• Prepare and submit monthly, quarterly and annual Procurement / SCM Reports to the Chief Financial Officer
• Report on Procurement information and project progress to Procurement Tender Committee and other FFC committees as required

COMPETENCIES

• Computer Literacy (Word, Excel, PowerPoint, Access)
• Project Management
• Analytical and Problem Skills
• Verbal and Communication Skills
• Decisiveness
• Planning / Organising / Control
• Initiative
• Accuracy and Attention to Detail
• Perseverance / Tenacity Stress Tolerance
• Assertiveness

QUALIFICATIONS

• A minimum of a Bachelor’s degree/Diploma in finance or Supply Chain Management or equivalent NQF Level 6

EXPERIENCE

• 5-10 years’ experience in Supply Chain Management
• Experience in application of Supply Chain Management Framework, Public Finance Management Act (PFMA), Broad-Based Black Economic Empowerment (BBBEE), National Treasury Regulations, Preferential Procurement Policy Framework Act (PPPFA) and other procurement prescripts and regulations
• Experience in contract and inventory management

Kindly note that the successful candidate must be able to resume work immediately

NB! This job is now closed. You can apply for other jobs by uploading your CV.