Procurement Assistant

SUMMARY:
Procurement Assistant
Will actively participate in the buying and sourcing of all packaging materials and components required for production. The successful candidate will work closely with internal and external stakeholders to meet strategic company objectives as well as drive efficiency and cost reduction.  This role is based at our Factory in Amanzimtoti (25 minutes drive from Durban) three days a week and at our head office on La Lucia Ridge two days per week.

POSITION INFO:
Desired Experience and Qualifications

• 2 years post-qualification experience (preferably in an FMCG environment)
• Must have a Bachelor’s Degree in Supply Chain or similar field
• Advanced Excel skills will be beneficial
• Experience with an ERP inventory management system (either Syspro or SAP)

• Order management
  • Expediting, pushing and pulling of orders
  • Call off lists for stock-holding suppliers
  • Inputting shipment dates from the forwarder tracker to review whether shipments are on track
• Placing of orders for packaging, consumables and project related items, both local and import
• Tracking of open orders
• Coordination of materials to fulfill orders
• Out of stock management
• Tracking supplier delays
• Overseeing of returns to supplier/ reject stock for replacement
• Assist with local and import sourcing and quote requests
• Maintain imports tracker with payment and delivery dates and report on overdue items. Report on any items that affect launch dates and feedback on the innovation tracker
• Place import orders and send them to suppliers.
• Oversees the scheduling and documentation of all imports/export
• Assist with obtaining estimates from forwarder and converting these into landed costs
• Assist in admin checklist for new product launches to ensure all crucial steps are completed
• Brief in colour matches to suppliers and follow through the process until final sign off
• Prepare and send out imports delivery schedule to the planning and gifting team every week
• Point of sale – liaise with the Activation team on requirements, request quotes and submit for sign off
• Maintain the POS tracker and delivery dates with suppliers
• Assist with innovation and gifting sample requests and tracking
• Maintenance and updating of the supplier list
• Assisting in sourcing new suppliers for vetting