Policy and Procedure Writer

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Job Ref:

JHB000028/AV

Date posted:

Sunday, June 5, 2022

Location:

Johannesburg, South Africa

SUMMARY:
Position Title:
Policy and Procedure Writer

Position Reporting to:
Human Resources Manager

POSITION PURPOSE

The main purpose of this role is to assist the Organisation in finalising the policies and procedures manual and the framework for the continued control and monitoring of the manual and its contents. This includes defining which policies and procedures are required, reviewing, and updating those already in place, scheduling meetings with the document owners and organising approvals and distribution. At the end of this contract, we look forward to a complete document manual as required to initiate a successful internal audit. To be proficient in this role, you should be proactive, meet deadlines and communicate effectively. The successful candidate will be familiar with internal audit requirements and best practices and will be able to identify and address the needs of the Organisation in terms of its control environment. The position requires an independent, energetic, and adaptable professional who enjoys working in a fast-paced, high-energy environment.

JOB DESCRIPTION:

KEY ACCOUNTABILITIES

OUTPUT 1: CONTROL ENVIRONMENT (50%)

Draft, implement and maintain a document register outlining all pertinent policies and procedures required by the clients in terms of internal audit requirements.
Draft an implementation plan, complete with dates to meet with document owners, approval periods, sign offs and document distribution.
Gain a thorough understanding of each area’s operations by arranging meetings with each document owner to review existing policies or collect content for new documents as required.
Drafting of each document according to the prescribed template and numbering convention.
Drafting of each document to be concise, clear, and comprehensive, ensuring no contradiction between documents occurs.
Arrange meetings with relevant stakeholders to secure approval and sign off for each document
Company wide distribution of each document and ensuring receipt of acknowledgments from each employee.
Maintenance of accurate files so that all updates, revisions and/or deletions are recorded and accessible.
Compilation of policy and procedure manual
Assist in the compilation of internal audit program

Qualifications and Experience:

Bachelor’s degree as an Internal Auditor or equivalent.

Experience planning and executing internal audits of minimum 5 years.
Proven track record in determining, drafting, and distributing policies and procedures, from start to finish
Executive acumen abilities
Knowledge of regulatory rules and laws, particularly as they pertain to finance advantageous

Knowledge:

Proficient in various software packages e.g., Microsoft office, Excel specifically etc.
Ability to work accurately, with strict attention to detail
Knowledge of office procedures
Ability to write clearly, concisely, and accurately

Comprehend abstract and complex concepts and translate them to concrete, simple, user-friendly documents.

Project Management proficiency

Skills:

Writing and reporting skills
Scheduling, time management and organisational skills
Presentation skills
Strong administration skills
Excellent interpersonal and client-facing skills
Proof reading and editing skills

Behaviours:

A high level of confidentiality
Flexibility
Sense of urgency; proactive
Effective time management
Tact and diplomacy
Team player
Strong communication skills

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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