Personal Assistant to the Deputy Director General

 

Recruiter:

Carlysle Human Capital

Job Ref:

DBN000604

Date posted:

Friday, June 25, 2021

Location:

Pretoria, South Africa

Salary:

R25 100 pm CTC


SUMMARY:
Join DST in their Pretoria based park-like office park in this senior level PA role for 12 months. Challenging and exciting PA role!

POSITION INFO:

Our client - the DSI (Dept of Science & Innovation is looking for a PA for the DDG (Deputy Director-General) for a period of 12 months.  Based in Pretoria at the beautiful park-like office park - you will use your senior-level PA skills to support the DDG as per the below spec.
Role Definition:

1. Secretarial Support
  • Plan, organise and co-ordinate the DDG’s schedule
  • Schedule meetings and liaise with the individuals to find a mutually suitable date for the appointments.
  • Negotiate changes of dates and venues with individuals and
  • organisations to optimise the utilisation of the DDG
  • Screen all calls of the DDG
  • Respond to enquiries by providing the required information
2. Office Administration and Coordination
  • Draft memos from the office of the DDG’s office attaching all relevant documentation, specifying required action, and facilitate processes connected therewith
  • Provide secretariat for Programme meetings
  • Compile and coordinates documentation for meetings as
    required
3. Logistical Support
  • Arrange travelling and accommodation for DDG
  • Arrange for payment of advances and calculations of S&T expenditure for the DDG
  • Process petty cash requests and related procurements
4. Events coordination/Management
  • Maintain calendar of events
  • Coordinating arrangements for workshops, conferences and other functions
  • Liaise with stakeholders on the planned events
5. Documents and records Management
  • Manage the document tracking system in the Programme
  • Keep records of all documents for the sub programme
  • Manage the document tracking system in the Programme

COMPETENCY REQUIREMENTS:

1. Knowledge
  • Knowledge of departmental policies
  • Knowledge of applicable protocols
  • Treasury regulations
  • PFMA
  • Knowledge of Public Services Regulations

2. Skills
  • Good computer skills (MS Word, Excel, PowerPoint, internet and email)
  • Good Communications Skills
  • Strong negotiation skills
  • Diplomatic
  • Project management skills
  • Administrative skills
  • Events Coordination
  • General Office Administration
  • Document and File Management
  • Organising skills

3. Experience
  • Minimum of 3 years experience in secretarial
  • Or administration functions at supervisory level.
4. LEARNING INDICATORS/QUALIFICATIONS:

  • An NQF level 7 qualification in Office Management or Public Administration
  • Or related.
Please note that if you are not contacted within two weeks then your application is unsuccessful for this role.


 

NB! This job is now closed. You can apply for other jobs by uploading your CV.


 

 

 

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