Personal Assistant to Executive Manager - Empangeni

SUMMARY:
To professionally manage, assist and support the Regional Manager with confidential and effective administration

POSITION INFO:

RESPONSIBILITIES:

     Assist manager with administrative functions:

• Organize manager’s meetings.
• Manage manager’s diary.
• Organize travelling and accommodation arrangements.
• Handle manager’s claim requests.
• Assist with rationalization.
• Assist with all budgetary expenditure payment requests.
• Handle all sponsorship requests (internal and external).
• Liaise with staff and clients.

 

        Administrate correspondence and documentation:

• Type and draft documentation e.g., reports and presentations.
• Manage all correspondence for manager and sales team.
• Assist with drafting and placing of advertisements for salesforce.
• Manage all brokers and reps bridging, advances and cancellation applications.
• Photocopy documents.
• Manage all incoming and outgoing phone calls.

 

        Administrate systems and equipment:

• Keep filing system up to date.
• Keep electronic backup system up to date.
• Keep follow-up system related to deadlines, documentation, and feedback up to date.
• Order and collect stationery and IT supply for offices.
• Keep office and computer equipment inventory up to date.

 

        Assist with external projects and public relations matters:

• Organize and manage all social events and team buildings.
• Order promotional items for projects etc. in the region.
• Manage and control all commission deductions of the salesforce.
• Assist the head office with all human resource-related issues of the sales force and staff - on request.
• Handle enquiries and communication with external organizations.
• Ensure payment of all service providers.
• Manage and prepare documentation for projects.
• Attend ad hoc meetings – on request.
• Manage and control all vehicles reports for the region.
• Assist with managing all external franchises.

REQUIREMENTS:

      Matric

      Diploma in Office Administration or Secretarial

      RE 5 (as an advantage)

      2 years’ experience as a Personal Assistant

 

CLOSING STATEMENT:

      Only candidates who meet the above requirements will be considered.

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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