SUMMARY:
My client is looking for a mature and experienced Person Assistant to work for their CEO. The successful person should be able to work in a fast-paced environment with a strong personality.
POSITION INFO:
Minimum requirements:
Minimum of 4 year secretarial / personal assistant experience
Grade 12 with Mathematics (not Math Literacy)
Fully bi-lingual (English and Afrikaans)
Valid driver’s license
Knowledge of office management systems and procedures
Excellent skills in Microsoft’s Programs (Outlook, Word and Excel, PowerPoint), as well as the internet and search engines
Must be able to compile spreadsheets (with graphs) in Excel, as well as Power Point presentations
Sufficient knowledge and experience in secretarial duties
Excellent verbal and written communication skills
Exceptional time management and organisational skills
Must be able to work under pressure and meet tight deadlines
Professional discretion
Duties will include:
Screen and direct phone calls and distribute correspondence
Answering all incoming calls, taking clear and informative messages
Extensive managing of dairy and daily planning. Arrange, confirm and, if needed, cancel meetings and appointments. Manage follow-ups and accommodate changes that needs to be made.
Act as gatekeeper controlling access to CEO
Booking and arranging travel, transport, accommodation, conferences and meetings
Servicing of meetings
Liaising with clients, suppliers and employees
Building effective and beneficial relationships
Prepare boardrooms and other meeting locations
Good communication skills (verbal and written) - fluent in English and Afrikaans
Manage all paperwork and filing duties / Devise and maintain office filling system
Sourcing and ordering stationery and office equipment
Administration of Petty Cash
Organise the CEO’s personal commitments, i.e. passport, car license, vehicle license disk, vehicle services and maintenance
Running errands on behalf of the CEO
Willing to receive and act upon requests from CEO out of working hours
Any and all ad-hoc requests from CEO (both personal and professional)
NB! This job is now closed. You can apply for other jobs by uploading your CV.
