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Payroll Input VIP (Premier & People 300) and administration
Payroll Month End Reports
Administering of Permanent and Contract payroll processing
HR Administration
Employee Self Service (ESS)
Payroll and Benefits Administration
Support and assist with the preparation of processing the company remuneration and benefits system to ensure all deadlines are met
Prepare and remit monthly salary advice. Includes loading on ESS and SMS system
Collate, capture and process all payroll documentation including medical aid forms, pension fund applications, tax, leave forms, sick leave forms, overtime forms, garnishee orders, union membership, UIF benefits, etc.
Ensure overtime timesheets are submitted by managers/supervisors in terms of correct procedures and approvals
Ensure existing employees (FTE, temporary & contract), transfers, promotions and terminations are accurately and timeously processed on VIP
Process all new start employees, promotions, transfers and termination documentation
Ensure union membership information updated and accurately reflected on system
Ensures updates and personnel changes are received timeously and systems are set-up and updated to reflect change of status details
Review and ensure accuracy of approved timesheets and overtime payments
Track and deduct all garnishees and other special payroll deductions
Ensure all labour hours are correctly booked and match hours to company policy
Assist and respond to all payroll and benefits queries
Maintain employee confidence and protect payroll operations by keeping information confidential
Maintain and upkeep personnel filing system
Off cycle payments for salary queries during the month
Reconciliation of payroll for net salary payment run
First Management net salary run and submission
First Management third party run and submission
Payroll back up and roll over to the next period
Responsible to execute the complete payroll function in the absence of the Payroll Manager
Employee Relations
Responsible for job confirmations, both telephonic and written
Liaise with both current and ex-employees with regards to UI.19, Maternity Policies, Department of Labour queries and/or Benefits queries
Maintain relations with the employees on Disability – to assist the workflow from application to approval
Liaise with all parties involved with our multi facet Benefits structure to ensure that all legislation is adhere to. Including communication with current and ex-employees.
Maintain monthly salary queries from various business units, including reporting back on it. Ensuring that queries are dealt with timeously and accurately.
Reports
Prepare and submit reports timeously to relevant stakeholders as required
Monthly reconciliations of all third parties and statutory payments
Prepare and submit all reconciliations to required third parties and internal finance records
HR monthly reporting to HR department by due dates as per set up by HR
Adhere to all payment deadlines for net salaries, third party payments and adhoc queries
IRP 5 reconciliations monthly, bi-annually and annually and submissions to SARS
Informational
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