Payroll Specialist

SUMMARY:
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POSITION INFO:

SUMMARY

To ensure the group complies with all payroll-related and employee benefits legislation.

Maintains multi payroll information by designing systems; directing the collection, calculation, and entering of data.

Balances the payroll accounts by resolving payroll discrepancies.

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ESSENTIAL DUTIES AND RESPONSIBILITIES

Key Performance Areas and Duties

• Continuously configure and upgrade payroll systems for VIP
• Design, implements and manage the payroll and benefits systems
• Co-Ordinate and provide advice on all benefits offered
• Manage multi payrolls
• Effective self- management and performance ownership
• Co-ordinate activities of payroll
• Manage payroll workload to meet operational requirements
• Ensure payroll is processed in an accurate, compliant and timely manner
• Direct the preparation of multiple payroll related documents
• Administer benefit plans
• Oversee compliance with statutory reporting and filing requirements
• Compile data from payroll sources
• Prepare relevant weekly, monthly, quarterly and year-end reports
• Monitor the accurate processing of staff appointments, transfers, promotions and terminations
• Prepare and review payroll account reconciliations
• Maintain accurate account balances
• Review and improve payroll policies and procedures
• Oversee the maintenance of current employee data systems
• Ensure all payroll information and records are maintained in accordance with statutory requirements
• Support all internal and external audits related to payroll
• Process payroll checks for executive staff
• Interpret new legislation impacting payroll
• Manage and resolve issues relating to payroll production
• Performance manage and develop payroll staff
• Third Party Payments

Other Duties

• Perform other duties as assigned.

QUALIFICATIONS (SKILLS, KNOWLEDGE AND ABILITIES REQUIRED)

• 5-8 years’ experience in a senior payroll position.
• Comprehensive VIP, Sage 300 People configuration experience and understanding.
• Extensive people management skills;
• Tertiary education an advantage;
• Good accounts knowledge and experience;
• Sound knowledge of tax (PAYE) legislation

Computer Skills

• Microsoft Office
• Experience with HRIS systems, Sage Premier (300), Web ESS, Reporting Capabilities

Education and/or Experience

• Relevant degree in human resources, business or a related field or equivalent experience.
• 5-8 Years experience working in Human Resource / Payroll field

Language Skills

• Local language required, additionally English preferred

KNOWLEDGE & SKILLS

Knowledge Required:

• Payroll system
• Skills Development Levies Act
• UIF
• Knowledge and understanding of relevant HR policies and processes

Advantageous

Remuneration (structuring, benefits etc).

Skills Required:

• Good communication skills, both verbal and written
• Strong planning and organisational skills
• The ability to work well with others
• Reporting skills
• The ability to manage third party consultants
• Be able to establish policies and procedures
• Problem solving skills
• Numerical skills
• PC Literacy (Excel, Payroll System)

Personal Attributes Required:

• Good interpersonal skills
• Excellent communication skills
• People leadership capabilities
• Hands-on management style
• Team player
• Attention to detail
• Interpersonal sensitivity
• Accuracy
• Ability to prioritise and manage time
• Deadline driven (adherence to cut-off dates)

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