Payroll Controller

SUMMARY:
Are you a detail-driven payroll professional who thrives on accuracy, compliance and deadlines?

POSITION INFO:
My client is seeking a meticulous and proactive Payroll Controller to take ownership of the entire payroll function. The ideal candidate will be detail-driven, knowledgeable in payroll legislation, and committed to ensuring accurate, compliant and timely payments to all staff.

This role is based in Johannesburg East.

Key Responsibilities:
Payroll Processing & Administration

• Ensure accurate and timely processing of payroll for all stores in full compliance with company policies and labour legislation.
• Review payroll submissions and supporting documents to ensure accuracy, completeness, and adherence to internal standards.
• Conduct weekly and monthly pay runs, generate reports, issue payslips, and maintain secure system backups.
• Maintain employee data within the payroll system, including onboarding, updates, transfers, and terminations.

• Oversee and administer the full leave management process, ensuring correct processing, monitoring, and reporting.
• Capture employee expense claims and EFT payments accurately and timeously.

• Upload EFT files for monthly salary payments.
• Submit payslips, distribute reports, and handle payroll-related queries promptly.

• Process annual salary increases and bonuses in line with legislation and collective agreements.
• Submit monthly statutory returns such as UIF.
• Prepare and submit EMP201 via SARS e-Filing, and assist with bi-annual EMP501 reconciliations.
• Handle annual COID/WCA submissions and payments.

• Prepare payroll reports for mid-month and month-end deadlines.
• Compile schedules and ensure timely processing of third-party payments including pension/provident funds, unions, and garnishees.
• Maintain comprehensive records of all external transactions and payments.
• Process statutory deductions and employee benefit contributions accurately while ensuring full compliance with HR policies and legal requirements.
• Liaise with retirement fund and medical aid administrators, manage fund administration including onboarding and withdrawals.

• Prepare monthly journals and reconcile payroll-related general ledger accounts.
• Ensure all payroll documentation is securely filed with supporting evidence for audit requirements.
• Perform additional ad-hoc duties as required.

• Diploma in Finance or Payroll-related.
• 5 years proven experience in payroll administration.
• VIP Premier system is non-negotiable.
• experience on Sage People is advantageous.
• Strong knowledge of payroll processes, legislation, and compliance requirements.
• Excellent attention to detail and accuracy in payroll processing.
• Strong problem-solving skills and ability to resolve payroll queries effectively.
• Ability to work under pressure and meet strict deadlines.
• Strong communication and interpersonal skills.
• Proficiency in payroll software and Microsoft Excel.