Patent Secretary

Our Client a leading Law firm is seeking a Patent Secretary to join their team in Centurion. They offer stability, market related salary and benefits.

Primary tasks

Preparation & Filing of Applications as well as Changes applications:

Preparation entails

• input of all information for all types of patent & design applications into Inproweb & DMS;
• Pre-preparation of applications for e-filing/paper filing & preparation of supporting documents as needed.

Daily filing entails

• The filing of all types of patent & design applications including National Phase, Completes, Divisionals, Designs and Patents-of-Addition for both foreign and local clients.
• Downloading/saving related documentation from WIPO.
• Ensuring all file contents are correctly ordered and comment made to DMS.
• Preparing forms P1, P2, P25 etc. and any related special forms per client’s instructions &/or standing instructions.
• Saving electronic applications per strict rules for e-filing.
• Preparing formal drawings for complete patent applications and for design applications – this can entail copying and pasting from JPEG/PDF files and heading up/resizing as per regulations.
• Updating specifications to comply with local regulations.
• Preparing supporting documentation and drafting accompanying e-mails for dispatch to client.
• Preparation of confirmatory e-mails with “day of filing” invoice, etc.
• Preparation of filing reports and other ad-hoc correspondence.
• Printing/saving via Pass-Thru.
• Opening cases for Patent Changes.

Backup tasks

• Assisting with Late lodging supporting documents
• Assisting with Takeover cases
• Assisting with renewal receipts
• Assisting with LP reports
• Assisting with any other projects

Knowledge, Skills & Personal Attributes

• Proficiency in MSWord
• Proficiency in Inproweb
• Proficiency in DMS
• Proficiency in PDF Nuance
• Sense of urgency to meet deadlines
• Team player and multi-tasking
• Attention to detail and analytical
• Must be able to read, write and understand Business English
• Filing patent and designs applications as well as changes applications
• E-filing
• Wipo extract
• CIPC online
• Speed and accuracy