Paralegal - Executive Personal Assistant

SUMMARY:
Strong Paralegal expertise with an extensive Executive Personal Assistant skill set

POSITION INFO:

Position:                                       Para-Legal / Executive Assistant

Location:                                       Head Office

Duration:                                      Permanent

Start Date:                                   Immediate

Purpose of the Job:               

The individual will be responsible for providing their broad range of paralegal expertise and understanding, with extensive experience of working with legalities within a business. Offer Executive and Administrative support to the Senior Exco Member.

Main Functions, not limited to:

• Preparation of all required legal documentation which would include, but not limited:
  • Record search, legal and factual research
  • Organize and analyse all required information for research
  • Cross checking and validation of all information required
  • All written reports are prepared and validated
• Assisting when necessary with, drafting of all related documentation, which would include:
  • Briefs, pleadings, appeals, agreements, contracts and all legal memoranda
  • Applications, declarations and assist and prepare with any legal arguments
• Ensuring that all any legal forms and or documents are accurately detailed, analysing and summarising
• All administrative and case files are accurately kept
• Keep up to date on all new related laws and regulations regarding the field
• Screening of calls and determine according to best judgement how callers can best be assisted
• Diary management, co-ordinating internal and external meetings
• Dealing with and following up on enquiries in CEO’s absence
• Client liaison and follow ups
• Organise all travel arrangements both local and international
• Organising, planning and co-ordinating international and local conferences and group meetings 
• Accurate typing, editing, creating and finalising of documents within Planet Fitness Format.
• Assisting with formatting, editing and typing of documents including proposals and reports in Word and PowerPoint
• General organising and administrative support as required
• Assisting and Managing the CEO’s personal duties and ensuring all requirements and requests are attended in an efficient manner

Critical Technical Skills or Competencies

• Previous experience with the preparation of proposals and formatting of documents would be advantageous
• Ability to prioritise work according to urgency and importance
• Able to track sudden changes in order to ensure all tasks are met.
• Must be able to multitask and cope with requests from a team perspective
• Must be able to work independently and take ownership of responsibilities
• Previously dealt with CEO’s and managed their diaries.
• Ability to deal effectively with individuals at all levels, including members of client senior management and directors
• High level of confidentiality
• Excellent organisation and administration skills

Critical Interpersonal or Interactive skills

• Professional and diplomatic
• Able to work under pressure and meet deadlines
• Preparedness to work overtime and weekends when required.
• Self-motivated
• Methodical and attention to detail

Qualifications and Experience

• Post matric qualification will be preferred
• Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook)
• Minimum of 10 years in a Paralegal Secretarial/Personal Assistant role or comparable experience.
• 5+ years’ experience as PA for Director/ CEO
• Must have thorough knowledge of the following:
  • Legal practices and principles
  • Research techniques
  • Terminology
  • Full understanding of legal communication practices and principles
  • Full understanding of the local legal regulations

**Please note that if you have not had any correspondence within 14 days of application, you have been unsuccessful

**If you are currently working for Planet Fitness, you will be required to follow current company internal application policy

NB! This job is now closed. You can apply for other jobs by uploading your CV.