Packed Products and Logistics Administrator

Recruiter:

Southern Oil (Pty) Ltd

Job Ref:

SWE000117/LJvdW

Date posted:

Monday, March 28, 2022

Location:

Swellendam, South Africa

SUMMARY:
Southern Oil Pty Ltd, an established company and market leader in the manufacturing of Canola oil and related products in the retail, food services, and bulk sectors, has the following exciting career opportunity in Swellendam.

JOB DESCRIPTION:

Short Summary:

The primary responsibility of this position is to assist the Logistics Coordinators with administrative tasks and to learn and assist the Logistics Department in the Packed Product Division.

Responsibilities:

Logistics of External Warehouses
- Planning of deliveries out of the external warehouses.
- Facilitating Transport Purchase Orders of external warehouses.
- Keeping clients updated on deliveries delivered out of external warehouses.
- Handling rejections of external warehouses.
Assist with Packed Product planning
- Assisting the Packed Product Coordinator with the planning and coordinating of Packed Product deliveries to clients and SOILL for production and packaging.
- Assisting the Packed Product Coordinator with allocating sales orders and drafting sales orders, capturing sales orders on the system, and requesting customer delivery dates.
- Assisting the Packed Product Coordinator with updated planning schedules according to set parameters on Frameworks.
- Assisting the Packed Product Coordinator with communicating any requested planning changes that deviate from the requested delivery dates.
- Assisting the Packed Product Coordinator with requesting slot bookings from the Retailers.
Assist with Wholesalers and Retailers
- Keep Wholesalers updated on their delivery before and on the day of delivery.
- Handling rejections of Wholesalers and Retailers and driving the process for customer credit.
- Escalate complaints from the customers to the necessary or relevant parties.
Assist with Cake, Bulk and Seed Division
- Keep Cake, Bulk and Seed clients updated on their delivery before and on the day of delivery.
- Handling Cake, Bulk and Seed internal and external rejections.
- Escalate complaints from the customers to the necessary or relevant parties.
Internal Slot Booking Activities
- Communicate slot bookings internally as per the planning and deliveries on the day.
- Escalate any deviations to the planning and deliveries on the day.
- Communicate loading schedules to site load teams.
Client and Customer Services
- Keep clients informed on deliveries a day before and on the day of delivery.
- Handling rejections from customers and driving the rejection process for customer credit.
- Escalate complaints from the customers to the necessary or relevant parties.
General Administration
- Load Transport sales orders for third party loads.
- Fill in rejections on file and send all rejection information to the relevant departments.
- General administrative tasks as and when needed to assist the department.

Key Competencies:

Education and Skills

Minimum of a Grade 12 or an NQF Level 4
BCom in Logistics or Supply Chain would be an advantage
2 years of relevant experience in Logistics and Administration
Knowledge of MS Office, Excel and SAP is essential

Interpersonal Skills

Detailed orientated
Disciplined and reliable
Able to handle pressure
Vibrant and energetic
Good Time Management skills
Focused and deadline-driven

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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