SUMMARY:
Personal Assistant/ Executive Assistant – West Rand
POSITION INFO:
Employer Description
Our client is an Industrial equipment supplier company.
Job Description
You will be responsible for the following key functions:
Calendar Management:
- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Manage and maintain executives’ calendars, ensuring accuracy and timeliness of all appointments.
Administrative Support:
- Handle correspondence, emails, and phone calls on behalf of executives.
- Prepare and edit documents, presentations, and reports as required.
- Organize and maintain files, records, and confidential information.
Communication Liaison:
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Screen and prioritize incoming communications, redirecting as necessary.
Meeting Coordination:
- Prepare meeting agendas, take minutes, and distribute meeting materials as required.
- Coordinate logistics for meetings, including room bookings, catering, and audiovisual equipment setup.
Travel Arrangements:
- Make travel arrangements, including flights, accommodations, and transportation, for executives and accompanying staff.
- Prepare travel itineraries and ensure all arrangements are made in accordance with company policies and preferences.
Expense Management:
- Process expense reports and reimbursements for executives in a timely manner.
- Maintain accurate records of expenses and reconcile credit card statements.
Skills
- Proven experience as a Personal Assistant, Executive Assistant, or similar role
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively
- Strong communication skills, both written and verbal. Discretion and confidentiality in handling sensitive information
- Proficiency in Microsoft Office Suite and other relevant software applications
- Attention to detail and accuracy in all work tasks
- Ability to work independently with minimal supervision
- Flexibility and adaptability to changing priorities and deadlines
- Business management and legal experience will be advantageous
NB! This job is now closed. You can apply for other jobs by uploading your CV.