PMO Administrator

Recruiter:

Merand Corbett & Associates

Job Ref:

CPT000793/CW

Date posted:

Tuesday, June 21, 2022

Location:

Capetown, South Africa

SUMMARY:
Highly talented Administrator required, with a proven record in providing a comprehensive administrative service in a fast-paced environment, with super-focused attention to detail and extraordinary organisational skills.

JOB DESCRIPTION:

Duties and Responsibilities (Include but is not limited to):

Ensuring that business stakeholders adhere to PMO’s Project Governance methodology
Assist PMO HOD & CIO with implementing and maintaining process controls
Documenting and effectively storing process documentation and ensuring that stakeholders comply with processes
Ensuring that project KPI data is recorded in relevant systems
Recording data on stakeholders adherence to Governance Gates
Ensure that data is accurate and up-to-date to provide management with real-time data (i.e. maintaining a projects data warehouse)
Preparing project performance reports for the CIO and PMO HOD – KPI reporting
Setting up core PMO project management meetings
Ensuring Agenda is prepared and shared
Taking minutes in core PMO meetings
Keeping a record of Decisions taken and Action Items
Manage Action Items with stakeholders to ensure they are addressed
Identify risks and issues that could impact Project Portfolio performance
Provide potential corrective action when required
Make adjustments to action items when required to ensure issues are addressed appropriately
Obtain approval from the relevant stakeholders if the change requires change in requirements or expectations
Resolve queries regarding PMO methodology implementation
Liaise with the project teams to identify the impact of queries and actions required
Provide support to the team to ensure administrative queries are resolved
Provide weekly status reports on all projects – KPI drive
Report on issues encountered and completed activities
Provide HOD with monthly project reports
Manage own professional and self development

Key Requirements:

Grade 12 or equivalent (Essential)
Executive Assistant Certification (Beneficial)
PM or Agile Certification (PMP, Scaled Agile etc.) (Beneficial)
5 – 10 years’ experience as a projects administrator or executive assistant
Experience implementing and maintaining project controls
Experience in data management
Experience in effective communication with external and internal customers
Knowledge of the application of project management methodologies and standards, particularly Agile
Firm grasp of fintech products and services and operational best practice
A deep understanding of fintech product enablement
Knowledge of payments and remittances
Knowledge of MS Office (Full suite)

Additional Skills:

Able to exercise independent judgment and act on it
Excellent analytical and creative problem-solving skills
Excellent listening, interpersonal, written, and oral communication skills
Solid organizational skills including attention to detail and multi-tasking skills
Logical and efficient, with keen attention to detail
Highly self-motivated and directed
Ability to effectively prioritise and execute tasks while under pressure
Strong customer service orientation
Must be able to adapt quickly to change, be agile in approach, but thorough in execution
Ability to communicate technical and complex concepts to stakeholders

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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