PA/Office Manager- Cape Town - Montague Gardens

PA/Office Manager- Cape Town - Montague Gardens

Our client is seeking to hire a Personal assistant / office manager  to ensure that the director has excellent administrative support, enabling him to focus on strategic matters. You will also be responsible for overseeing the day to day running of the staff and office.

You must have a multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and must be able to work well under pressure to meet tight deadlines. Being capable of wearing many hats, you must also be an excellent organiser and communicator with a pro-active and friendly attitude. Furthermore, you must be discrete, and have a “can do” attitude with a competent drive to handle all projects with tact and precision.

Responsibilities

PA

• Schedule meetings and manage calendars
• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management 
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events
• Draft correspondence such as emails and letters

Office Management

• A buffer between staff and the director on managing all the staff issues that may exist. 
• Leave control (including sick leave and absenteeism)
• Assisting with managing disciplinary procedures and/or ensuring the Policies and Procedures are     followed etc. 
• Day to day running of the office 
• I put on team events etc. 

Requirements

• At least 3 years experience as a PA
• A knowledge of standard software packages (and the ability to learn company specific software)
• Exceptional computer literacy skills
• Highly developed organisational skills
• Initiative
• Maturity to handle a range of situations
• A meticulous and thorough nature
• An ability to work tight deadlines
• Outstanding verbal and written communication skills
• Well developed time management skills
• Loyalty and a high level of confidentiality.

 In addition, the successful candidate must live within a 20km radius from our Cape Town offices – Montague gardens

Please submit CV + Salary Requirements + Recent Picture + Last 3 payslips to Gypsy on OR Marlene on