PA/Executive Assistant

Recruiter:

Time Personnel

Job Ref:

CPT001937/Del

Date posted:

Tuesday, February 15, 2022

Location:

Century City, South Africa

SUMMARY:
Do you have minimum three years Corporate experience as an Executive Assistant using your initiative to work one step ahead of all job requirements?
We require your excellent verbal and written communication skills to be the right hand to a Managing Director working in a professional capacity with high confidentiality and strong attention to detail.

JOB DESCRIPTION:

REQUIREMENTS

Matric, own transport and preferably a tertiary education

At least 3 years PA experience preferably in a Corporate environment

Good accurate typist

MS Office skills (Word, Excel, PowerPoint and Outlook).

Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.

Excellent verbal and written communication skills.

Sound personal values in terms of honesty, integrity and confidentiality.

Strong attention to detail.

Professional mannerism and communicate at corporate level.
Using initiative and taking full responsibility of job portfolio

DUTIES

Proactively manage the Managing Director’s Office.

Execute routine secretarial assignments, including drafting of correspondence with maximum efficiency & confidentiality.

Provide administrative support to Director’s and assist with daily time management.

Schedule meetings and manage calendars as well as all necessary logistical arrangements for appointments.

Arrange travel & related requirements, flights, car rental, accommodation, visas, etc.

Screen incoming telephone calls using own initiative and where appropriate deal with queries or refer caller to appropriate people.

Draft correspondence such as emails and letters.

Liaise with high profile clients, as well as internal executive members

Create and maintain an appropriate record and filing system.

Maintain absolute confidentiality in respect of all tasks and duties performed.
Daily executive assistant duties for the Director.

Answering incoming enquiries on behalf of the Director.
Organisation of stakeholder meetings, taking down ACTION requirements.
Managing reports after meetings.
Managing office and ordering of stationery and consumables
Distribution of meeting packs & any preparatory information required for meetings
Catering arrangements for meetings
Meeting and greeting visitors, accepting deliveries etc.
Manage the filing system both personal and business
Additional ad-hoc reasonable tasks that are requested by Director

Salary: R16 – R22000, dependent on experience

Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.

PA/Executive Assistant

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