PA to IT Department

• Adhoc Tasks as required by IT leadership team (incl. the creation, utilisation and maintenance of spreadsheets)
• Booking meeting rooms / venues
• Meeting arrangements (internal and external)
• Travel arrangements including flights, car hire and accommodation
• Software and Hardware Inventory control
• Hardware & Software Invoice submission to finance after completing appropriate checks and authorisations
• General administrative support to IT Leadership

Technical Knowledge and Experience:

• Experience as a team assistant or an administrative role desirable
• Excellent written and verbal communication skills
• Administrative writing skills

System Skills:

• Extensive Outlook experience
• Proficient in Microsoft Excel and PowerPoint

Personal Attributes:

• Strong organizational capabilities
• Good communication and interpersonal skills
• Analytical, problem solver
• Flexible, self-starter and able to cope under pressure
• The ability to work for a team of individuals, rather than a single person is important
• Must possess good attention to detail and require minimum supervision
• Motivated, patient, conscientious and proactive
• Systematic and administration orientated
• Ability to ensure sound team functionality
• Ability to multitask and prioritise often

• Adhering to the Code of Ethics and related policies, including personal account dealing, gifts, market abuse, etc.
• Ensuring Compliance training, declarations and relevant forms are completed on a timely basis
• Ensuring that firm and client data and property, including IT data, are properly protected
• Reporting any possible and actual breaches, errors, complaints or conduct issues.
• Reporting any suspicion that a client, investor, or employee may be involved in money laundering, fraud or other crime such as market abuse