PA and Receptionist

 

Recruiter:

Curiska

Job Ref:

1236866826

Date posted:

Saturday, June 4, 2022

Location:

Johannesburg, South Africa


SUMMARY:
-

JOB DESCRIPTION:

The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

Tasks

  • Answer phone calls and direct calls to appropriate parties or take messages;
  • Personal Assistant to Directors for work and personal matters
  • Buying office things / Run arounds for office and directors
  • Set up meetings
  • Monitor and manage diaries and deadlines for Directors
  • Attend meetings to record minutes;
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
  • File and retrieve corporate documents, records, and reports;
  • Greet visitors and determine whether they should be given access to specific individuals;
  • Make travel arrangements for executives;
  • Open, sort, and distribute incoming correspondence, including mail and email;
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

 

Qualifications and requirements

  • High school diploma or equivalent;
  • Ability to give full attention to what other people are saying, and to actively look for ways to help people;
  • Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.

 

Competencies (in order of importance)

  • Integrity — Job requires being honest and ethical.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

 

Basic Computer Skills

  • Microsoft
    • Excel
    • PowerPoint
    • Outlook
    • Word

 

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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