PA TO CEO & EXECUTIVE OF SPORTS BETTING & MEDIA

Location: Johannesburg, South Africa
Salary: Market Related
Recruiter: Phumelela Gaming
Job Ref: PA/TT160919
Summary: To efficiently support the Chief Executive Officer for Tellytrack Head of Media by providing support to Administration, Sales, Publishing, Innovation and PBTS divisions and to coordinate Media House projects and initiatives.

 

 

Job Description

REQUIREMENTS:

- Matric or equivalent (Please attach a copy of your matric certificate and relevant qualifications)

- Secretarial diploma or a Business Administration qualification would be an advantage

- At least 5 years’ experience as an Executive Secretary in mid to large sized corporate environments supporting a high-level Executive

- Ability to represent the CEO, Department and Company in a professional yet approachable manner. Able to effectively interface with staff, relevant role players within the business both in person and on the phone

- Proficient with Outlook, Word, Excel, Power Point and internet software

- Strong organization skills, ability to attend to details while maintaining a big picture orientation

- Ability to actively participate, plan and execute specific projects

- Excellent written, verbal and interpersonal skills

- Customer centric mind-set

- Good knowledge of HSE and Facility Management

- Ability to handle a wide variety of tasks independently with little or no supervision also to work in a team environment

- Proven ability to work with discretion and confidentiality

- Ability to travel and work outside of normal business hours

KEY RESPONSIBILITIES:

- Coordinates CEO’s schedules and makes appointments;

- Ensure a Strategic and Proactive calendar (daily scheduling and meeting arrangements) for internal and external purposes across various time zones

- Calmly and efficiently manages priority and scheduling changes as they occur to assist the CEO in maintaining timely arrival and attendance to meetings and events

- Arranges detailed travel plans and itineraries and compiles documents and expenses for travel related meetings and events

- Accountable for Travel & Expense processing

- Coordinates and facilitates maintenance of the Executives office equipment (included facilities, supplies, general office equipment such as printers, fax machines, conference calls, telecom requests and web-based meetings)

- Performs administrative duties such as filing, typing and copying of documents

- Coordinates and arranges meetings, prepares agenda’s reserves and prepares facilities, and records & transcribes minutes of meetings

- Composes and prepares confidential correspondence, statistical reports and other documents;

- Financial administration – submitting claim, requisition and reimbursement forms and ensuring payment to vendors for various office related expenses

- Coordinates and arranges client and office entertainment, functions, off-site conferences and team building getaways for the CEO’s office.  Generally assist in smooth administration and running the office.

- Personal duties and assignments by CEO as and when needed;

- Responds to routine correspondence on behalf of CEO

- Live up to Phumelela & Tellytrack’s professional standards

 

 

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