PA / Office Administrator

Recruiter:

Persona Staff

Job Ref:

CPT002297/MS

Date posted:

Friday, October 15, 2021

Location:

Capetown, South Africa

SUMMARY:

My client, a successful wholesale company in SA is seeking to employ an PA / Office Administrator on a contract basis to join their HR department in Epping. You will provide general administration support to Managers as required including filing, telephone answering, scanning, photocopying, data capturing and maintaining HR related documents.

POSITION INFO:

Responsibilities:

Recruitment & Selection:

* Prepare job description as per specification from manager.
* Send internal advertisement of open vacancies to all staff members in company.
* Send request for new positions to respective recruitment agencies.
* Compile all CVs received from different agencies.
* Set up interviews with respective manager & HR.
* Regret unsuccessful candidates according to set templates available.

New hire sign on:

* Get the new hire pack ready for a started.
* Open personnel file and ensure all relevant documents has been received.
*Arrange new hire induction programme and internal checklist is completed.

Long Service Awards:

* Send reminder to HR Manager of employee’s long service awards.
* Arrange for vouchers and ceremony.

HR Documents:

* Maintain personnel records (Employment Contract, ID documents and on boarding guides)
* Capture and update HR Premier.
* Maintain Training file with all relevant documents as set out per Skills & Development Act.

HR System

* Capture all employee information on system.
* Update any changes on system and notify all relevant departments in terms of payroll.

Other:

* Arranging staff functions when required to do so.
* Obtaining quotes for staff wellness or any training courses.
* Booking of training courses or any appointments with external suppliers.
* Any other admin duties as requested to do so.

Requirements:

Grade 12, tertiary qualification will be advantageous.
At least two years’ experience in an admin / support position.
Own transport.
Fully bilingual (Afrikaans & English)
Excellent organizational skills.
Must be able to take lead and run with projects.

To apply, please send your CV to --------Please upload your CV here-------->

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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