PA / Branch Administrator

SUMMARY:

Our client, Southern Africa's largest integrated security solutions provider and the industry leader in protection innovation, is looking to hire a PA / Branch Administrator.

Job Description  

A vacancy exists for PA / Branch Administrator for our client’s branch in Philippi, Cape Town, reporting to the General Manager.  The main purpose of the position is to provide co-ordination, administrative and secretarial support to the General Manager.

POSITION INFO:

Minimum Requirements

• Grade 12
• Administrative/Secretarial Post School Qualification
• At least 3-5 Years’ experience as an Administrator/Personal Assistant reporting to Senior Management
• Valid driver’s license with own reliable transport
• Ability to travel as and when required
• Ability to work extended hours as and when required
• Clear criminal record and no pending cases
• Advanced Excel, MS Word and Power Point proficiency
• Knowledge of the SAP and ePayroll systems are beneficial
• Above average verbal and written communication skills
• Ability to resolve conflict effectively
• Ability to handle work related stress and work effectively under pressure
• Ability to work independently and ability to meet strict deadlines
• Highly motivated and enthusiastic

Key Performance Areas

• Co-ordination of appointments, diary management and client engagements/events
• Office administration and general administrative duties
• Co-ordination of e-mail, correspondence and written communication
• Screening of telephone calls and taking of messages
• Minute taking at selected meetings and engagements
• Maintaining of strict confidential protocols regarding correspondence and communication
• Liaising at different levels of the Branch and act as Ambassador of the General Managers office
• Consolidate management information and reports
• Compiling weekly and monthly reports
• Typing of documents, reports and preparation of presentations
• Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility

Other Personality Attributes & Core Competencies 

• Ability to maintain confidentiality and handle office maters with utmost professionalism
• Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels
• Above average report writing skills
• Organising skills
• Assertiveness
• Initiative skills
• Time Management skills
• Attention to detail
• Team player
• Self-development and that of others
• Self-motivated & Independent operator
• Delivery-orientated and deadline-driven
• Sensitivity to confidential matters is required
• High emotional intelligence (EQ) required
• Professional interpersonal communication (written and verbal)
• Able to function in an unstructured environment
• Build relationships across the business
• Ownership and accountability and decision-making skills

Should you meet all the requirements and wish to apply for this role, please send your latest CV and motivation to --------Please upload your CV here-------->

NB! This job is now closed. You can apply for other jobs by uploading your CV.