Operations/Practice Manager

SUMMARY:
Northern Suburbs Law Firm based in Sandton seeks a Operations/Practice Manager for their Administration Department

POSITION INFO:

Responsible for ensuring the effectiveness of the operational (HR, IT, marketing, admin) and financial functions within the Firm through strategic and day to day processes.

Job Experience and Qualifications:

• B Com  Accounting/Management Accounting/Bachelor of Accounting or Financial Account Management/LLB/Business management or similar qualification
• 5+ years’ experience in a corporate environment
• 3+ years in Management role
• In depth knowledge of legal industry not negotiable
• Budget development and oversight experience
• Knowledge and experience in organizational  effectiveness and operations management implementing best practices

 Job Accountabilities

Strategic direction and responsibilities

• Prepare implement and review regularly the firms strategy overall together with the detailed HR, Finance, IT, and Marketing strategies.
• Regularly review industry best practice and research industry norms, in order to identify opportunities for the company to take the lead
• Take a central role in co-ordinating and driving the firm’s performance in line with its strategic objectives.
• Direct the development and implementation of strategic financial and operational goals, policies and procedures relating to financial management, accounting, payroll, and firm operations
• Provide strategic direction to development and managing of the annual planning and budgeting process, 
• Analyse and report on fee earner, departmental and Firm performance against  set objectives and budgets and profitability
• Coordinate communication and efficiency within support areas
• Drive organizational initiatives
• Manage the day to day operational functions of the office 

Financial oversight

• Oversee and direct the Finance function, providing input and direction with regards to Cash flow, budgeting, financial reporting and performance and profitability.
• Ensure that the Firm  is compliant and fulfils tax  related, legislative and Law Society  requirements
• Liaise with external and internal parties and vendors on financial, accounting and operational matters
• Direct the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance
• Manage third party contracts for operational/financial purposes
• Develop, maintain and monitor all accounting systems, procedures, capturing billing and receipts for the recording of all revenue transactions
• Prepare or oversee internal and external audit and reporting material
• Review financial statements with Management Committee
• Direct, manage with strong oversight over cash flow requirements of the Firm, ensuring collection of outstanding invoices/money and the payment to creditors occur in the best interest of the firm
• Manage/delegate the authorisation and preparation of creditors payments
• Ensure compliance with relevant rules and regulations with regards to the running of a law Firm trust account
• marketing spend, IT Spend

 Human resource oversight

• Oversee and direct the human resource function, providing input and direction with regards to payroll, employee benefits, performance management and general employee well being
• Drive and participate in determining the assumptions in the salary increase process
• Be actively involved in communicating the remuneration policy and ensure all staff have a good understanding of the policy and how it drives performance within the organisation
• Participate in the performance management process and certain recruitment processes.

 IT oversight

• Oversee and direct the IT function, providing input and direction with regards to IT turnaround strategy together with the company IT consultant, in order to ensure it meets the business requirements
• Monitor performance of IT service providers
• Assist in project management and roll out of IT Projects

 Marketing oversight

• Oversee and direct the Marketing function, assisting in developing a marketing strategy and ensuring its implementation
• Review  and direct tender information and facilitate the tender process
• Oversight of the website and social media platforms

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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