Operations Co-Ordinator (WRHI) Gophelega

Main purpose of the job:

• To deliver a comprehensive approach to operational efficiency in a specified geographical area by assisting the team with all operational functions, systems, and processes

Location:

• Pretoria - Tshwane

Key performance areas:

• Timeous planning and implementation of new strategies to ensure effective operational efficiency
• Typing and drafting of documents, including letters, memos, and reports when required
• Perform general office duties when required including taking minutes taking, printing, co-ordinating meetings
• Co-ordinate branding of uniforms for staff, distribution of uniforms, and record keeping
• Assisting with reception duties
• Provide daily support and coordination of procurement and administration including but not limited to travel, meetings, all IT-related support, stationery and consumables, asset management, and control
• Integrate effectively with WRHI Operations Team as and when required
• Ensure implementation and maintenance of all Standard Operating Procedures and Provide training and up-to-date information to staff on new and existing policies, procedures, and SOPs when required
• Provide support and coordination of HR-related matters including but not limited to leave management, timesheet management, and so on
• Ensure compliance with respect to donor and or provider’s requirements
• Assist office manager with compiling monthly operations feedback reports and disseminating to relevant internal and external stakeholders
• Integrate operational feedback from quarterly reports into the program implementation plan and subsequent progress reports
• Participate actively in the generation of required donor reports and other Wits RHI reports if and when required
• Participate in regular planning sessions with the Office Manager/Operations Lead to ensure efficient and effective operational support
• Serves as point person for the management of HR online and intranet, to ensure that all staff members within your region and/or health programs receive emails and can apply/submit leaves online/manually
• Support collation of manual forms
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your own career development by participating in ongoing training and development activities

Required minimum education and training:

• Relevant certificate or diploma in Business Administration
• Computer literate in standard MS Office packages
• Valid driver’s license

Required minimum work experience:

• 2 years of office administration experience in a medium to large-sized organization
• Working knowledge of operations and financial systems and processes

Desirable additional education, work experience, and personal abilities:

• Some exposure to project management/NGO environment would be useful
• Experience working in a donor-funded organization or NGO
• Exceptional organization and administrative skills with working knowledge of MS Office
• Own, reliable transport preferred
• Able to maintain confidentiality, tact, and professionalism at all times
• Able to exercise discretion, high levels of initiative ad independent decision-making
• Must be assertive, confident, and adaptable
• Self-motivated, able to work independently and work as part of a multi-disciplinary team
• Positive, energetic, team player
• Ability to adapt to complex situations, ability to manage stress, self-starter, ability to deliver goals proactively, creative thinker, goal orientated
• A thorough and accurat4 approach to work
• Attention to detail. Excellent communication skills

Demands of the job:

• Able to work in a demanding environment and adapt to changes
• Travelling (own transport) and overtime may be required from time to time
• Must be contactable after hours for any unplanned emergencies or queries

Communications and relationships:

• Ability to establish and maintain effective working relationships with internal stakeholders at all levels within the organization, as well as all external stakeholders

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• AJ Personnel is fully POPIA Compliant.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 28 July 2022.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.

Please note:

• Our Client, WHC - RHI, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.
• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.