Operations Administrator - Security Sector

SUMMARY:
Do you have solid administration experience in an operations environment where you are the “go to” person managing all aspects of the office and dealing with Clients? Our National Client requires your expertise to join their Regional office based in the Southern Suburbs providing admin support to the Manager and department ensuring the smooth running of an efficient and professional office.

POSITION INFO:

REQUIREMENTS

Matric with relevant Administration / Secretarial qualification

At least  3 years experience in a similar position

Strong interpersonal and communication skills with diplomacy and tact

Ability to interact effectively at all levels

Independent worker who is proactive and can use initiative

Ability to work under pressure and meet deadlines

Accuracy and high methodical working methods are required

Ability to maintain confidentiality and handle office matters with utmost professionalism

Computer literacy – Excel (advanced), Word, Power Point and Outlook

Exposure or experience in a previous senior admin position would be an advantage

Experience working in the Security Industry will be a major advantage

Clear criminal record.

Willing to work extended hours if needed at any stage

DUTIES

Sorting of incoming correspondence and managing the filing of all office documents

Answering the telephone, screening calls and taking messages

Organizing travel arrangements i.e. flights bookings, accommodation and transport

Diary management & co-ordinating of meetings

Drawing up of various operational reports

Preparing information for Financial reporting

Prepare Power point presentations

Ordering and monitoring of stationary for the office

Assisting in queries and other delegated tasks

Adherence to the POPI ACT

Processing of Payroll orders & Terminations

Adhoc calls to Clients on service levels

Dealing with Client complaints

Resolve queries and escalate to Senior Management where necessary

Load bonuses, allowances & salary deductions

Process leave, sick leave, unpaid leave, maternity leave etc.

Salary: R15 – R20 000 per month dependent on experience

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