Operations Administrator

SUMMARY:
Operations Administrator

POSITION INFO:

A strong leader in the FMCG industry is currently looking for a Operations Administration to join their team.

The purpose is to alleviate pressure from procurement, production, and finance departments. This will free
up myself to be more proactive and spend quality time inside the factories with my team. Procurement only has Mearl and needs assistance. Finance is falling behind with their work due to performing operational admin work throughout the day.

? Purchase Orders – daily (no time limit really) – but production need to log orders latest by 12pm for next day deliveries (Produce only) Will have to check on RM/Packaging/Chemical & consumables at a later stage.
? Chep Account (online).
? Recyclable & sustainable project (On going project and very time constrained) Follow ups needed and tracker to be kept up to date.
? Ethical & Environment tracker (SEDEX).
? NPD – New Raw Material & Packaging research.
? Daily intake confirmation – (Follow up with supplier if RM or Packaging did not arrive on required date).
? Download po’s off the WW portal onto Syspro.
? Order sheets to be done by 8am daily.
? GRN’s downloaded and report any RTV’s, rejections or shorts to all.
? Sales report to be given to commercial weekly.
? Make weekly frozen bookings with the DC. Liaise with planner should PO’s be amended.
? Book UPN online should we require transport from time to time.
? Create dispatch notes for all po’s and fill in the RM weights.
? Liaise with WW, all the F-departments should production need to amend orders during promos.
? Manage all supplier invoices.
? Manage Nibbly invoices and dispatch notes and liaise with their accounts department should there be variances.
? Adhoc duties will be add, as necessary.

KEY SKILLS

Ability to multitask.
Excellent communication skills, both written and verbal.
Strong organizational and administrative skills.
Understanding bookkeeping.

QUALIFICATIONS

Matric.
2  years of experience as an Operations Administrator or in a similar position.

NB! This job is now closed. You can apply for other jobs by uploading your CV.