Operations Administrator (6 Month Contract)

SUMMARY:
-

POSITION INFO:

Our client is an award-winning Asset Management firm, with global scope and industry-leading investment management capabilities and they are looking to employ an Operations Administrator (EE) (6 month Contract).

Operational support:

• Dealing with contractors and suppliers
• Facilities management of respective service providers to ensure smooth running of the company''s property and facilities
• Efficiently manage all important telephone calls - screen and initiate telephone calls on Director''s behalf
• Implement the Director of Operations'' project plans for our organization, helping ensure maximum efficiency and profitability
• Working primarily to coordinate project and operational requirements
• Schedule, track, and provide support materials for meetings and project events
• Liaise with other departments and vendors to obtain and update project information or materials
• Communicate about each project''s status within the operations department, including to executives
• Assist clientsand handle general inquiries
• Manage projects and collaborate with the Directorsto assist in arrangements of special events

General Administration:

• Answer switchboard
• Manage and organize the Directors'' diaries and travel arrangements
• Prepare correspondence as well as typing any necessary documents on Director''s behalf
• Prepare reports, documents and presentations
• Assist in updating the company''s Database
• Manage and review filing and office systems
• Computer literacy in Excel, Word, Outlook and PowerPoint essential
• Assess Directors'' needs and requirements, formulate action plans to achieve them
• Implement & manage Director''s electronic diary
• Maintain daily tasks list - Arrange meetings, coordinate with suppliers and make appointments with individuals on a priority basis.
• Ensure general filing is kept up-to-date

HR administration:

• A component of this role would be the liaison with Recruitment Agencies in shortlisting of CV''s, and presentation of suitable candidates'' to the Directors respectfully
• Ensure company''s available vacancies are listed on their website and kept up-to-date and current
• Arrange and coordinate scheduling of interviews and assessments for shortlisted with candidates, with specified service providers
• Be the point-of-contact with Recruitment Agencies

Requirements:

• 3-5 years'' experience in a financial institution/ finance division is preferable
• BCom or NDip highly advantageous.
• Drivers Licenseand own transport to run office errands
• Proven ability to meet deadlines under pressure
• Work proactively and effectively as part of a team
• Superb communication skills, both written and verbal
• Intermediate to advanced Excel literacy is advantageous

Please consider your application unsuccessful should you not receive a response within 2 weeks of applying. 

NB! This job is now closed. You can apply for other jobs by uploading your CV.