Office Manager | Executive PA

 

Recruiter:

HR Genie

Job Ref:

Office Manager - 02

Date posted:

Wednesday, January 12, 2022

Location:

Cape Town, South Africa

Salary:

Market related


SUMMARY:
Office Manager | Executive PA - Claremont, Cape Town Our client, a Global Investment firm is seekin

JOB DESCRIPTION:

Office Manager | Executive PA – Claremont, Cape Town

Our client, a Global Investment firm is seeking an Office Manager, to support their Operations team.

 

Key Duties and Responsibilities:

Executive Assistance

  • Preparing and editing correspondence, reports, and presentations for the Senior Management and team as required

Travel Management

  • Managing all aspects of local & international travel, including travel into remote locations, for the full team in accordance with required processes
  • Using initiative to effect Foreign Exchange applications, visa applications, land arrangements, hotel bookings, meetings, etc.
  • Reconciliation of all travel expenses as required by Finance
  • Back up to travel administrators in different regions

Operations/Administration

  • Assist with implementation of local procedures which are in place for the office

Facilities and Office Management

  • Coordinate with landlord with respect to landlord provided services
  • Ensure day to day facility issues, incidents and tasks are effectively managed including alarm, access cards etc.
  • Manage mail and courier deliveries
  • Maintaining the service contracts for all equipment and ensuring the servicing is done on a timely basis
  • Informing staff of any new policies and procedures set by the building owner and ensuring they are adhered to
  • Monitor and ensure availability of all necessary office stationery and check stock to determine inventory and re-order levels
  • Check daily that all areas of the offices are cleaned to satisfactory standards and ensure availability of cleaning materials
  • Ensure all office supplies are ordered as required and stock control is in place
  • Ensure meeting rooms are clean and co-ordinate meetings, visitors, and room bookings as necessary. Manage the cleaning service and processing of invoices
  • Manage reception through receiving of goods, deliveries, repairs, and visitors

Ad hoc events

  • Managing all aspects of events for the full team

 

Qualifications and Experience

  • 3+ years’ experience as an Office Manager and experience gained on an Executive PA support level within the financial services industry (preferred)
  • Experience with local and international Travel bookings is essential with experience gained in arranging international travel into remote areas being highly advantageous!
  • Highly and proven proficiency in Excel, Word, PowerPoint (Advanced)
  • Project/process management experience and skills
  • Ability to plan, organise, co-ordinate and prioritise effectively
  • Strong command of English, both written and verbal
  • Ability to apply sound business judgment and an analytical, pragmatic and creative approach to problem solving

 

Please email CV’s to Nicole Spamers:

 

NB! This job is now closed. You can apply for other jobs by uploading your CV.



 

 

 

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