Office Co-ordinator

SUMMARY:
Our Stellenbosch based client is a global, market-leading provider of data and analytics solutions for investors.  They are looking for a well-organised and efficient Office Coordinator to wear multiple hats and keep things running smoothly.

POSITION INFO:

EMPLOYMENT TYPE       :           PERMANENT
SECTOR                              :           IT
START DATE                       :           IMMEDIATE / A.S.A.P
DUTIES:

• Greet visitors to the office
• Manage schedules for seating, parking, conference rooms and community spaces
• Monitor and order inventory
• Manage incoming and outgoing correspondence, including calls, emails, mail and packages
• File and organize records, invoices and other important documentation
• Ensure office runs smoothly
• Office access control, COVID screening and register management
• Coordinate domestic and international travel and accommodation
• Partner with HR to maintain office policies as necessary
• Support HR with office engagement, wellbeing and community activities
• Participate actively in the planning and execution of company events
• Assist the HR function with administrative duties (reference checks, filing, expense claims, office notifications)
• Support internal office communication (birthdays, anniversary, special events, and office notifications)
• Type correspondence, meeting notes, and forms among other documents
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Ensure health and safety compliance of the office Performs additional duties when required

• Degree or 2-3+ years’ experience in related field
• Experience working in a professional office environment
• Excellent computer skills – advanced MS Office
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Attention to detail
• Problem-solving and basic troubleshooting skills
• Comfortable in a fast-paced and ambiguous environment

NB! This job is now closed. You can apply for other jobs by uploading your CV.