Office Administrator

Location: Capetown, South Africa
Salary: 8000 Monthly
Recruiter: Persona Staff
Job Ref: CPT001364/SC
Summary: Office Administrator A company based in Durbanville is seeking to employ a hands-on Office Administrator to join their team. The ideal candidate will have excellent problem-solving skills, will be able to work in a fast-passed environment and have experience in a similar position.

 

 

Job Description

Office Administrator

 

A company based in Durbanville is seeking to employ a hands-on Office Administrator to join their team. The ideal candidate will have excellent problem-solving skills, will be able to work in a fast-passed environment and have experience in a similar position.

 

Requirements:

 

  • Gr 12 / Senior Certificate (English, Afrikaans and Maths Requirements)
  • Must have at least 5 years working experience
  • Own transport will be beneficial
  • Experience in QuickBooks will be beneficial
  • Excellent computer literacy skills
  • Effective and always friendly communication with customers Internal and external

 

Duties

 

  • Manage phone and customer bookings
  • Manage diary for sales and production teams
  • Mange process from initial contact with customer to acceptance, production planning, and final sign-off
  • Stock orders and management, based production and ideal quantities, including weekly stock counts
  • Effectively manage consumables including gas bottles, ensuring they are checked out and received back daily / weekly (depending on site size)
  • Capture of client info on data base for processing by finance
  • Capture expenses on data base per job for costings
  • Report on costings weekly
  • Proofread quotation and send to clients within 48 hours from site inspection
  • Process of accepted quotation to production
  • Check with finance that deposits are paid before job is started
  • Manage debtors to ensure timeous payment
  • Collect and Reconcile fuel transactions monthly
  • Report on statistics – quotations done, success rate (accepted) and marketing and success rate
  • Scan / save all invoices to shared drive for easy reference
  • Register new employees, process sick leave, monthly returns
  • Ensure all staff files are updated regularly and contains vital info (id’s, contracts, driver licenses, disciplinary hearings / outcomes, leave forms etc.)
  • Ensure all staff’s medicals, working at heights, first aid training is always current, book timeously for renewals (and ensure dates are communicated to relevant parties for planning)
  • Manage petty cash, reconcile weekly and capture on data base.
  • Assist with OHASA files (health and safety) when required.
  • Assist with ad-hoc request when required
  • Upkeep of the office
  • General administration
  • Tracking of staff uniforms and the issuing thereof

 

Salary: Please indicate what bracket you are seeking when applying for this position.

 

CV: --------Please upload your CV here-------->

 

NB: If you have not been contacted within 48 working hours, your application has been unsuccessful for this position.

 

 

 

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