Office Administrator

Location: Cape Town, South Africa
Salary: R8k - 11k per month
Recruiter: Zeal HR
Job Ref: 32547
Summary: Our client is looking to appoint Company Administrator to join their team

 

 

Job Description

Office administrator

 

Key competencies required:

- Customer driven

- Results driven

- Excellent communication skills

- Fully bilingual (Afrikaans and English)

- Team player

- Exceptional Attention to detail

- Must be able to work under pressure

- Excellent computer literacy skills – Outlook, Word and Excel

- Self-driven

- Excellent organisational skills

- Familiar with Cape town areas

 

Job outline:

- Manage phone and customer bookings

- Manage diary for sales and production teams

- Effective and always friendly communication with customers Internal and external

- Mange process from initial contact with customer to acceptance, production planning, and final sign-off

- Stock orders and management, based production and ideal quantities, including weekly stock counts

- Effectively manage consumables including gas bottles, ensuring they are checked out and received back daily / weekly (depending on site size)

- Capture of client info on data base for processing by finance

- Capture expenses on data base per job for costings

- Report on costings weekly

- Proofread quotation and send to clients within 48 hours from site inspection

- Process of accepted quotation to production

- Check with finance that deposits are paid before job is started

- Manage debtors to ensure timeous payment

- Collect and Reconcile fuel transactions monthly

- Report on statistics – quotations done, success rate (accepted) and marketing and success rate

- Scan / save all invoices to shared drive for easy reference

- BIBC administration – register new employees, process sick leave, monthly returns

- Ensure all staff files are updated regularly and contains vital info (id’s, contracts, driver licenses, disciplinary hearings / outcomes, leave forms etc.)

- Ensure all staff’s medicals, working at heights, first aid training is always current, book timeously for renewals (and ensure dates are communicated to relevant parties for planning)

- Manage petty cash, reconcile weekly and capture on data base.

- Assist with OHASA files (health and safety) when required.

- Assist with adhoc request when required

- Upkeep of the office

- General administration

- Tracking of staff uniforms and the issuing thereof

 

Minimum requirements:

- Must have matric with English, Afrikaans and Maths

- Must have at least 5 years working experience

- Own transport will be beneficial

- Experience in Quickbooks will be beneficial

 

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