Office Admin / Finance Assist

SUMMARY:
Our client is a Food Manufacturer supplying retailers and exporting goods, based in the Northern Suburbs. We are looking for a proactive Office Administrator with experience in finance assistance to joint he team. The ideal candidate will have the following experience and requirements;

POSITION INFO:

Responsibilities:

Maintaining Petty Cash & VAT Exempt;

• Input values into petty cash book.
• Ensure slips are handed in.
• Ensure there is enough petty cash.
• Record petty cash books into sheets.
• Scan slips.
• Print scans of slips.
• File all in Petty Cash file.
• Send documents to manager every 2 months.
• Checking through invoices for Oil.
• Inputting in the VAT Exempt document.
• Ensuring customers who are VAT exempt reflect.

Month End Cashflow;

• Check invoice values.
• Check delivery note matches invoice.
• Get statements.
• Match invoices to statement.
• Input values into cashflow document.
• Send document in printable format to manager.
• File month end packs.
• Send files to manager.
• Get files back.

RAW stock administration;

• Maintain stock levels at 2 months of average stock.
• Order stock in 3-month rotation.
• Ensure delivery dates.
• Ensure pricing.
• Sending of stock.
• Updating SOH sheet.

Finished product stock administration;

• Decide on production amounts.
• Ensure enough raws for production.
• Securing production dates.
• Getting SOH.
• Sending for production.
• Get production ETAs for delivery.
• Receive stock.
• Check the delivery notes/invoices/BOM/BOM pricing are correct.

Paygate;

• Capturing daily online orders amounts.
• Checking off orders that have payments reflecting.
• Ensuring commission and VAT on orders is correct.
• Receiving payment recon every Tuesday.
• Getting our bank statement from manager.
• Reconning payments to captured amounts.
• Sending recon to manager every Tuesday.
• Do paygate invoices.

Courier;

• Capturing orders that are going with courier guy daily.
• Marking off which waybills have left.
• Ensuring the top up account is above R1500.
• Informing manager when the account needs a deposit.
• Receiving daily Courier Guy invoices.
• Recon invoices with waybills received.
• Receiving credit notes where applicable.
• Checking capture sheet matches statement.

Other;

• Assisting with quotes.
• Booking couriers.
• Doing waybills.
• Checking PODs.
• Checking Clements SOH files.
• Invoicing as needed.
• Packing orders when needed.

Requirements:

• Grade 12
• Tertiary certification will be beneficial.
• MS Office skills;

-          Excel proficiency - able to work on excel formulations.

• Experience with Quickbooks will be beneficial.
• Experience with stock control and financial assistance.
• Organized
• Self starter.
• Able to work in a fast paced, pressurized environment.

To apply, please send your CV to --------Please upload your CV here-------->

Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.

NB! This job is now closed. You can apply for other jobs by uploading your CV.